Senior Logistics Formalities & Customs Specialist

Mubadala Energy Indonesia; Jakarta Pusat; On-site; IDR 900,000,000 - 1,500,000,000; Full time

Job summary

Mubadala Energy Indonesia is seeking a Senior Logistics Formalities & Customs Specialist based in Jakarta, Indonesia. The role oversees all import/export formalities, permits, and licenses, with hands-on expertise in Masterlist processes for large-scale EPCI projects.

Responsibilities include government coordination, customs clearance, and liaison with contractors, suppliers, and cross-functional teams to ensure compliant and timely material movement.

Qualifications

• Bachelor's degree in Supply Chain Management, Logistics, Engineering, Business Administration, or related field.
• 10+ years of experience in materials management, logistics, and supply chain in upstream oil & gas, FPSO or offshore Projects.
• Strong knowledge of Indonesian import/export regulations, customs and Masterlist processes.

Responsibilities

• Lead import/export formalities, permits, and licenses in accordance with regulations.
• Prepare, review, submit, and track Masterlist applications with TKDN/APDN and local content.
• Coordinate with government authorities for planning, approvals, and regulatory compliance.
• Oversee end-to-end customs clearance and freight forwarding for project materials.
• Liaise with EPCI contractors, suppliers, and logistics service providers.
• Ensure HSSE standards across logistics and formalities activities.

Skills

Oil & gas materials

Indonesian import/export regulations

Masterlist coordination

English proficiency

Education

Bachelor's degree

Job description

Senior Logistics Formalities & Customs Specialist

Senior Logistics Formalities & Customs Specialist

(Third Party Contractor)

Jakarta, Indonesia

Role Purpose:

This role is responsible for managing all import/export formalities, permits, and licenses, whileoverseeing freight forwarding and customs clearance activities. The position requires extensive hands‑on experience in the Masterlist application and approval process within the upstream oil & gas sector, particularly for development drilling projects and large-scale EPCI projects.

Responsibilities include but are not limited to the following:

• Lead and manage all import/export formalities, permits, and licenses to ensure full compliance with internal procedures and Indonesian regulations.
• Prepare, review, submit, and track Masterlist applications, ensuring alignment with TKDN/APDN and local content requirements.
• Maximize utilization of duty exemption facilities, including Masterlist customs benefits for company and contractor materials and rented equipment.
• Coordinate directly with government authorities (SKK Migas, Ditjen Migas, Customs, and others) for planning, approvals, reporting, and regulatory compliance.
• Oversee end-to‑end customs clearance and freight forwarding, ensuring timely, cost‑effective, and compliant movement of project materials.
• Act as the key liaison with all EPCI contractors, consolidating and validating Masterlist data and aligning importation plans with project schedules.
• Collaborate cross‑functionally with SCM/Procurement, Project & Engineering, Drilling, Operations, and Finance to align logistics formalities with project needs.
• Maintain complete and accurate import/export documentation, ensuring timely submission of required reports in accordance with SKK Migas guidelines and audit obligations.
• Provide guidance and direction to the Logistics Officer, ensuring daily formalities activities are prioritized and executed effectively.
• Ensure all logistics and formalities operations uphold HSSE standards, promoting safe and compliant practices across all activities.

Qualifications include but are not limited to the following:

Education:

• Minimum of Bachelor's degree in Supply Chain Management, Logistics, Engineering, Business Administration, or a related field.

Experience:

• Minimum of 10 years' experience in materials management, logistics, and supply chain within the upstream oil & gas industry, preferably in FPSO and offshore projects.

Skills:

• Knowledge
• Good knowledge of oil & gas materials/equipment and offshore logistics operations.
• In-depth understanding of Indonesian import/export regulations, customs formalities, logistics compliance, and related fiscal aspects.
• Soft & Hard Skills
• Proven track record in coordinating and managing the full Masterlist application and approval process for large-scale EPCI projects and drilling campaigns.
• Expertise in collaborating with major EPCI contractors, suppliers, freight forwarders, and offshore logistics service providers.
• Excellent project planning, coordination, and execution skills in complex, multicultural offshore environments.
• Ability to thrive in multidisciplinary, multicultural teams and manage high-pressure timelines.
• Languages: Indonesian and fluent English (written and spoken).