Admin & Support Officer

AirAsia; Tangerang; On-site; IDR 89,280,000 - 145,080,000; Full time

Job summary

AirAsia is seeking a facilities and admin coordinator to ensure smooth operation, maintenance, and management of all office facilities and assets, while supporting cost efficiency and compliance. You will oversee procurement, utilities, and asset inventory to maintain operational readiness.

Join AirAsia to help coordinate maintenance vendors, manage budgets, and ensure timely payments, compliance with regulations, and efficient administrative support across the organization.

Responsibilities

• Inspect, monitor, and manage all office facilities and assets.
• Prepare and control budgets, cost allocation, and cost efficiency for facility management.
• Monitor utilities and ensure timely payments.
• Plan and oversee renovation and improvement projects.
• Manage and coordinate facility maintenance vendors (AC, fire systems, cleaning, repairs, etc.).
• Control all procurement-related processes for facility management (PR, PO, GRN, invoicing).
• Coordinate rental agreements with CMS and relevant parties.
• Manage waste disposal in compliance with regulations.
• Oversee asset management and maintain accurate inventory records.
• Manage office supplies, distribution, and business card issuance.
• Handle Airport Pass administration.

Job description

Job Description

Functional Responsibility

To ensure the smooth operation, maintenance, and management of all office facilities, assets, and general administrative functions, while supporting cost efficiency, compliance, and operational excellence within the organization.

Role Responsibility

To manage and ensure smooth operation of office facilities, assets, and general administrative functions, providing support to maintain efficiency, compliance, and operational readiness for the organization.

Functional Duties

• Inspect, monitor, and manage all office facilities and assets.
• Prepare and control budgets, cost allocation, and cost efficiency for facility management.
• Monitor utilities and ensure timely payments.
• Plan and oversee renovation and improvement projects.
• Manage and coordinate facility maintenance vendors (AC, fire systems, cleaning, repairs, etc.).
• Control all procurement-related processes for facility management (PR, PO, GRN, invoicing).
• Oracle access – TBC.
• Coordinate rental agreements with CMS and relevant parties.
• Manage waste disposal in compliance with regulations.
• Oversee asset management and maintain accurate inventory records.
• Manage office supplies, distribution, and business card issuance.
• Handle Airport Pass administration.

About AirAsia

AirAsia Berhad: Asia’s leading airline was established with the dream of making flying possible for everyone. Since 2001, AirAsia has swiftly broken travel norms around the globe and has risen to become the world’s best. Driven by the Dare to Dream spirit, we pride ourselves in being the region’s largest low-cost carrier, serving 24 countries and over 130 destinations. We're not confined by walls, except when we need to answer the call of nature, so all departments mingle every day. As we embrace new technology to become a digital airline, services like BIG Duty Free, BIG Pay, BIG Loyalty, Touristly, ROKKI and Xcite Inflight Entertainment will be an exciting evolution, placing us ahead of the game. Are you in? AirAsia is set to take low-cost flying to an all new high with our belief, "Now Everyone Can Fly"".