Admin & Support Officer

AirAsia Indonesia; Tangerang; On-site; IDR 180,000,000 - 300,000,000; Full time

Job summary

AirAsia Indonesia is seeking a facilities operations professional to ensure smooth operation of office facilities, assets, and general administrative functions while supporting cost efficiency, compliance, and operational excellence.

The role focuses on inspecting, monitoring, budgeting, coordinating maintenance vendors, procurement processes, and asset inventory to keep the organization running safely and efficiently.

Responsibilities

• Inspect, monitor, and manage all office facilities and assets.
• Prepare and control budgets, cost allocation, and cost efficiency for facility management.
• Monitor utilities and ensure timely payments.
• Plan and oversee renovation and improvement projects.
• Manage and coordinate facility maintenance vendors (AC, fire systems, cleaning, repairs, etc.).
• Control all procurement-related processes for facility management (PR, PO, GRN, invoicing).
• Coordinate rental agreements with CMS and relevant parties.
• Manage waste disposal in compliance with regulations.
• Oversee asset management and maintain accurate inventory records.
• Manage office supplies, distribution, and business card issuance.

Job description

To ensure the smooth operation, maintenance, and management of all office facilities, assets, and general administrative functions, while supporting cost efficiency, compliance, and operational excellence within the organization.

Role Responsibility

To manage and ensure smooth operation of office facilities, assets, and general administrative functions, providing support to maintain efficiency, compliance, and operational readiness for the organization.

Functional Duties

Inspect, monitor, and manage all office facilities and assets.

Prepare and control budgets, cost allocation, and cost efficiency for facility management.

Monitor utilities and ensure timely payments.

Plan and oversee renovation and improvement projects.

Manage and coordinate facility maintenance vendors (AC, fire systems, cleaning, repairs, etc.).

Control all procurement-related processes for facility management (PR, PO, GRN, invoicing). Oracle access – TBC.

Coordinate rental agreements with CMS and relevant parties.

Manage waste disposal in compliance with regulations.

Oversee asset management and maintain accurate inventory records.

Manage office supplies, distribution, and business card issuance.

Handle Airport Pass administration.

We're Hiring

As the world best low-cost airlines 10th a row by SKYTRAX, its no surprise we’re growing rapidly everyday, from on ground troops to in-flight crew and we might need extra hand – and other useful body part – to be part of Airasia Allstars in the exciting and fast paced world of Aviation. We looking for someone with willingness, ownership and winning attitude to complete our team

As the world best low-cost airlines 10th a row by SKYTRAX, its no surprise we’re growing rapidly everyday, from on ground troops to in-flight crew and we might need extra hand – and other useful body part – to be part of Airasia Allstars in the exciting and fast paced world of Aviation. We looking for someone with willingness, ownership and winning attitude to complete our team