Admin specialist

Smartdeer Services Centre; Kebayoran Baru; On-site; IDR 108,000,000 - 144,000,000; Full time

Job summary

Smartdeer Services Centre in Jakarta is seeking an Administrative Executive to support daily business operations. You will coordinate housing for employees, manage documentation, and oversee attendance and HR administrative tasks while ensuring smooth office workflows.

The ideal candidate has a 3–5 year track record in administration, excellent communication, strong organization, and proficiency with Microsoft Office. Chinese language skills are a plus for regional coordination.

Qualifications

• Bachelor's degree or Diploma in Business Administration, Human Resources, or a related field.
• 3–5 years of relevant administrative or office management experience.
• Strong communication and interpersonal skills with the ability to coordinate across multiple stakeholders.
• Excellent organizational skills with strong attention to detail.
• Highly proactive, responsible, and able to independently drive tasks to completion.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Able to work in a fast-paced and multicultural environment.
• Chinese language proficiency is a strong advantage for communication with regional teams and headquarters.

Responsibilities

• Coordinate and manage local housing arrangements for employees, including apartment sourcing, lease coordination, and landlord communication.
• Collect, organize, and maintain administrative documents and company records.
• Manage employee attendance records, leave administration, and related HR administrative tasks.
• Coordinate with external vendors, service providers, and government or local authorities when required.
• Support office administration, procurement, and daily operational activities.
• Follow up on cross-functional tasks and ensure projects are completed on schedule.
• Assist with onboarding and other employee support activities.
• Perform other administrative duties assigned by management.

Skills

Communication skills

Organizational skills

Stakeholder coordination

Attention to detail

Independent drive

Multitasking

Chinese language (advantage)

Education

Bachelor's degree or Diploma in Business Administration or HR

Tools

Microsoft Office

Job description

bout the RoleWe are looking for a proactive and detail-oriented Administrative Executive to support our daily business operations. This role is responsible for coordinating administrative affairs, assisting with local housing arrangements, collecting and organizing business documentation, and managing employee attendance. The ideal candidate is highly organized, communicates effectively with different stakeholders, and has strong execution skills to drive tasks to completion.

Key Responsibilities

• Coordinate and manage local housing arrangements for employees, including apartment sourcing, lease coordination, and landlord communication.
• Collect, organize, and maintain administrative documents and company records.
• Manage employee attendance records, leave administration, and related HR administrative tasks.
• Coordinate with external vendors, service providers, and government or local authorities when required.
• Support office administration, procurement, and daily operational activities.
• Follow up on cross-functional tasks and ensure projects are completed on schedule.
• Assist with onboarding and other employee support activities.
• Perform other administrative duties assigned by management.

Requirements

• Bachelor's degree or Diploma in Business Administration, Human Resources, or a related field.
• 3-5 years of relevant administrative or office management experience.
• Strong communication and interpersonal skills with the ability to coordinate across multiple stakeholders.
• Excellent organizational skills with strong attention to detail.
• Highly proactive, responsible, and able to independently drive tasks to completion.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Able to work in a fast-paced and multicultural environment.
• Chinese language proficiency is a strong advantage for communication with regional teams and headquarters.