Admin Specialist

PT DyKa Konsultama; Jakarta Pusat; On-site; IDR 78,120,000 - 122,760,000; Full time

Job summary

PT DyKa Konsultama is seeking a Facility Administrator Specialist in Jakarta Raya to manage properties and oversee vendors ensuring alignment with IFM KPIs. The role focuses on soft and hard services, audits, and continuous improvement of facility operations.

You will coordinate with vendors, monitor service quality, and drive efficient, compliant service delivery while maintaining strong relationships with business units.

Qualifications

• Professional experience in facility (soft service & hard service) minimal 3 years.
• Excellent communication in English and Chinese (Mandarin) and have reporting skills.
• Able to analyze workflow, data & CMMS, work order system, and acceptance.

Responsibilities

• Manage properties and oversee vendor activities to meet IFM KPI.
• Oversee vendor work to ensure compliance with business guidelines and service quality.
• Arrange yearly audits for soft/hard services (e.g., ISO, local HSE, Quality).
• Develop and maintain positive relationships with business units and vendors.
• Ensure day-to-day service delivery end-to-end and acceptance.

Skills

Vendor management

Communication skills

CMMS

Work order system

Tools

CMMS

Work order system

Job description

Vacancy Detail

Position Experience Line of Business City Admin Specialist 3 Year Jakarta Raya

Job Description

Facility Administrator manage properties in a wide range of industry and focus on task performed by vendors for Soft Service and Hard Service to keep stream line with IFM KPI.

As part of IFM you would be expected to oversee activities to ensure work by vendor is carried out in accordance to business guidelines and evaluate the standard of service and maintenance.

Sharp thinking, benchmarking and open minded to seek more ideas and innovation to enrich the facility service.

Arrange the yearly audit for soft and hard service; ex. AEO, ISO, Local HSE Audit, Quality Audit, etc..

IFM contributes the occupant comfort and safety, optimize system performance, save energy, efficiency, with KPI oriented.

Develop and maintain positive relationships with business unit and vendors.

Responsible of daily service end to end and acceptance.

Requirements

Professional experience in facility (soft service & hard service) minimal 3 years, and bility to analyze work flow, data & CMMS, work order system, and acceptance

Communication skills, ability to provide efficient, timely, reliable and courteous

Excellent communication in English and Chinese (Mandarin) and have reporting skills

Vendor management

Well knowledge in HSE, .

Great attention to detail, diligent and focus.

Sharp thinking, benchmarking, and open minded to seek more ideas to enrich the service and efficiency.

Always thirsty of goal and achievement.