Admin Services Associate (Jakarta Raya)

CBRE; Jakarta Pusat; On-site; IDR 180,000,000 - 324,000,000; Full time

Job summary

CBRE seeks an Admin Services Associate to manage real estate leases, fixed assets, and key accounting processes. You will ensure data integrity through diligent reconciliation and accurate reporting, supporting both real estate and finance functions.

The role emphasizes lease administration, fixed asset tracking, and IFRS 16 expertise within CBRE Global Workplace Solutions in Indonesia. A detail-oriented professional with 3–5 years of relevant experience is ideal.

Qualifications

• Proven experience in fixed asset accounting or lease administration.
• 3–5 years in a reputable organization.
• Basic understanding of lease agreements.

Responsibilities

• Administer real estate leases and fixed asset records.
• Process IFRS 16 entries and related expenses.
• Perform monthly reconciliations of key accounts and intercompany charges.
• Prepare local financial reporting and regulatory memos.

Skills

Fixed asset accounting

Lease administration

IFRS 16 knowledge

US GAAP knowledge

Excel proficiency

Analytical skills

Attention to detail

Tools

Financial management software

Job description

Key Responsibilities

CBRE is the global leader in commercialreal estate services and investments. With services, insights and data thatspan every dimension of the industry, we create solutions for clients of everysize, in every sector and across every geography. CBRE is the place wheretalented people who want to do impactful work can realize potential in everydimension.

CBRE Global Workplace Solutions (GWS)

As one of CBRE's core global businesses,Global Workplace Solutions (GWS) provides end-to-end services to occupierclients across the entire lifecycle of a building.

Our teams help companies improve theiroperations and reduce costs, through expert facilities management, projectmanagement, real estate and energy and sustainability services. Our dedicatedteams work across all industries, and support clients ranging from the Fortune500 global companies to single, iconic buildings.

About The Role

As a CBRE Admin Services Associate, you willprovide comprehensive administration of our real estateleases, meticulous management of fixed assets, and the accurate execution ofkey financial accounting processes. The ideal candidate will ensure theintegrity of our financial data through diligent monitoring, reconciliation,and reporting, while supporting both real estate and finance functions.

Key Responsibilities

Real Estate Lease Administration

• Monitor and regularly update lease administration data in the system
• Maintain and update all real estate documentation, including letters, lease agreements, and lease accounting schedules, ensuring all records are current and accurate.

Fixed Asset Management

• Monitor and update the company's Fixed Asset register.
• Serve as the primary checker for all Fixed Asset Memo updates, including asset transfers, updates, retirements, write-offs, and changes in category, ensuring all changes are accurately tracked.

Financial Journal Entries & ExpenseBooking

• Manage the booking of accruals and IFRS 16 finance lease entries.
• Process and book expenses related to VAT rental amortization, rent, service charges, and other property-related costs and any relevant booking expense.
• Handle ad-hoc condition memo adjustments as required.

Monthly Reconciliation

• Perform monthly reconciliation of prepaid rent expense balances.
• Conduct balance sheet reconciliations for key accounts, including Right-of-Use (ROU) Assets, Fixed Assets, Construction in Progress (CIP), and Security Deposits.

Intercompany Charges

• Manage the journal entries for the accrual of intercompany charges.
• Oversee the settlement of intercompany invoices, ensuring timely and accurate processing.

Local Financial Reporting

• Prepare and manage the Regulatory memo requirements

Qualifications And Skills

• Proven experience in fixed asset accounting, lease administration or a similar financial operations role, with 3-5 years of working experience in a reputable organization.
• Have a basic understanding of Lease Agreements.
• Proven experience in lease administration, fixed asset accounting, or a similar financial operations role.
• Strong understanding of accounting principles, with experience in IFRS 16 and US GAAP being highly desirable.
• Proficiency in Microsoft Excel and familiarity with financial management software
• Exceptional attention to detail and a high degree of accuracy.
• Excellent organizational and time-management skills, detailed oriented, with the ability to manage multiple priorities effectively.
• Strong analytical and problem-solving abilities.

Why CBRE

When you join CBRE, you become part of theglobal leader in commercial real estate services and investment that helpsbusinesses and people thrive. We are dynamic problem solvers andforward-thinking professionals who create significant impact. Our collaborativeculture is built on our shared values — respect, integrity, service andexcellence — and we value the diverse perspectives, backgrounds and skillsetsof our people. At CBRE, you have the opportunity to chart your own course andrealize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understandeach candidate's unique experience, skills and aspirations. We do not useartificial intelligence (AI) tools to make hiring decisions, and we ask thatcandidates disclose any use of AI in the application and interview process.