Admin Services Associate/ Finance (Jakarta Raya)

CBRE Group, Inc.; Jakarta Pusat; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

CBRE Group, Inc. is seeking an Admin Services Associate in Jakarta to manage real estate leases, fixed assets, and key financial accounting processes.

The role focuses on data integrity, reconciliation, and reporting across real estate and finance functions, with emphasis on IFRS 16 and intercompany activities. The ideal candidate has 3–5 years of experience in fixed asset accounting or lease administration, strong Excel skills, and excellent attention to detail.

Qualifications

• Proven experience in fixed asset accounting or lease administration in a reputable organization.
• Strong understanding of IFRS 16 and familiarity with US GAAP is desirable.

Responsibilities

• Real Estate Lease Administration: monitor and update lease data, maintain documentation.
• Fixed Asset Management: update Fixed Asset register and act as primary checker for memo updates.
• Financial Journal Entries & Expense Booking: manage accruals, IFRS 16 entries, VAT rental amortization, rent and service charges.
• Monthly Reconciliation: reconcile prepaid rent and balance sheet accounts (ROU Assets, Fixed Assets, CIP, Security Deposits).
• Intercompany Charges: journalize accruals and settlements for intercompany invoices.
• Local Financial Reporting: prepare and manage regulatory memo requirements.

Skills

Fixed asset accounting

Lease administration

IFRS 16

US GAAP

Excel proficiency

Analytical thinking

Time management

Attention to detail

Tools

Financial management software

Job description

CBRE is the global leader in commercial real estate services and investments. With services, insights and data that span every dimension of the industry, we create solutions for clients of every size, in every sector and across every geography. CBRE is the place where talented people who want to do impactful work can realize potential in every dimension.

CBRE Global Workplace Solutions (GWS)

As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building.

Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from the Fortune 500 global companies to single, iconic buildings.

About the Role:

As a CBRE Admin Services Associate, you will provide comprehensive administration of our real estate leases, meticulous management of fixed assets, and the accurate execution of key financial accounting processes. The ideal candidate will ensure the integrity of our financial data through diligent monitoring, reconciliation, and reporting, while supporting both real estate and finance functions.

Key Responsibilities:

Real Estate Lease Administration

• Monitor and regularly update lease administration data in the system
• Maintain and update all real estate documentation, including letters, lease agreements, and lease accounting schedules, ensuring all records are current and accurate.

Fixed Asset Management

• Monitor and update the company's Fixed Asset register.
• Serve as the primary checker for all Fixed Asset Memo updates, including asset transfers, updates, retirements, write-offs, and changes in category, ensuring all changes are accurately tracked.

Financial Journal Entries & Expense Booking

• Manage the booking of accruals and IFRS 16 finance lease entries.
• Process and book expenses related to VAT rental amortization, rent, service charges, and other property-related costs and any relevant booking expense.
• Handle ad-hoc condition memo adjustments as required.

Monthly Reconciliation

• Perform monthly reconciliation of prepaid rent expense balances.
• Conduct balance sheet reconciliations for key accounts, including Right-of-Use (ROU) Assets, Fixed Assets, Construction in Progress (CIP), and Security Deposits.

Intercompany Charges

• Manage the journal entries for the accrual of intercompany charges.
• Oversee the settlement of intercompany invoices, ensuring timely and accurate processing.

Local Financial Reporting

• Prepare and manage the Regulatory memo requirements

Qualifications and Skills:

• Proven experience in fixed asset accounting, lease administration or a similar financial operations role, with 3-5 years of working experience in a reputable organization.
• Have a basic understanding of Lease Agreements.
• Proven experience in lease administration, fixed asset accounting, or a similar financial operations role.
• Strong understanding of accounting principles, with experience in IFRS 16 and US GAAP being highly desirable.
• Proficiency in Microsoft Excel and familiarity with financial management software
• Exceptional attention to detail and a high degree of accuracy.
• Excellent organizational and time-management skills, detailed oriented, with the ability to manage multiple priorities effectively.
• Strong analytical and problem-solving abilities.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.