Workplace Coordinator (F&B)

Jones Lang LaSalle Incorporated; Hong Kong; On-site; HKD 120,000 - 160,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a motivated Office Operations Associate to support on-site food and beverage service for our offices in Hong Kong. You will help with setup, replenishment, and ensuring smooth meal service while maintaining hygiene and safety standards.

You will coordinate with catering teams and vendors, answer employee queries, and escalate issues to the Vendor Account Manager. This role requires 1–2 years in F&B office operations and strong organizational and

Qualifications

• 1–2 years of experience in office operations within a food and beverage setting.
• Strong organizational, multitasking, and communication skills.
• Ability to liaise with vendors and stakeholders.
• Attention to detail and adherence to food safety standards.

Responsibilities

• Support setup, replenishment, and breakdown of food and refreshment stations.
• Liaise with catering teams and vendors to confirm menus and dietary needs.
• Serve as on-site liaison between vendor teams and client stakeholders.
• Monitor service flow and report issues for improvements.

Skills

Office operations

F&B coordination

Verbal and written communication

Multi-tasking

Attention to detail

Education

Hospitality or business background

Job description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.What this job involves:Operational Compliance• Ensure timely setup, replenishment, and breakdown of food and refreshment service stations• Liaise with catering teams and vendors to confirm daily menus, special dietary needs, and service quantities including tastings and meal order placements.• Monitor presentation, cleanliness, and service flow during meal times.Vendor & Stakeholder Communication• Act as the primary on-site liaison between vendor teams and client stakeholders.• Answer employee queries in-person, and online via ticketing and company communication tools.• Escalate service issues or disruptions to the Vendor Account Manager and/or Client FTE Manager promptly.• Participate in daily or weekly check-ins with vendor operations leads and address feedback, service gaps and opportunities.• Provide solutions and ideas to enhance engagement and meal variation for employees.Customer Experience & Engagement• Serve as a point of contact for employees with questions about food service offerings.• Support communication of menu details, allergens, and changes through signage or digital systems.• Collect informal feedback and report common trends to FTE management and vendor leads.Budget, Compliance & Standards• Support adherence to food safety, sanitation, and health code standards by implementing vendor and company standards• Complete assigned checklists (e.g., daily temperature logs, cleaning schedules).• Ensure the service area is compliant with local and client-specific guidelines.• Monitor weightage, wastage data accuracy.• Monitor and record all related expenses.• Manages food and beverage supplies in compliance with company processes.• Follows food safety compliance processes and mitigates and prevents issues.Reporting & Documentation• Maintain basic service records (e.g., headcounts, food waste tracking, incident logs).• Support client reporting requirements on KPIs, guest counts, and service quality where applicable.Required Skills and Experience:• A minimum of 1-2 relevant experience in office operations within a Food and Beverage setting; an educational background in hospitality or business is preferred.• Proficient and demonstrated strong organizational abilities, proficiency in multi-tasking, and the capacity to prioritize tasks effectively in a busy and dynamic work environment. Willingness to embrace challenges, along with excellent verbal and written communication skills.• Capacity to maintain high energy levels in a fast-paced setting, with a keen attention to detail. Possesses strong analytical, problem-solving, and financial skills as needed• Exhibits excellent interpersonal skills, a positive team spirit, and the ability to collaborate effectively with individuals from diverse backgrounds and across various job functions.• Upholds principles, is flexible and resourceful, and maintains a positive customer - service mindset.If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.