Wealth Management Admin Specialist: Seamless Ops & Support

CICC; Hong Kong; On-site; HKD 268,000 - 402,000; Full time

Job summary

CICC is seeking an Administrative Assistant in Hong Kong to support department management with a broad range of clerical and coordination tasks. The role involves license applications, budgeting support, and maintaining procurement records.

You will manage calendars, arrange meetings and travel, and help organize training sessions and company events while liaising with multiple departments to ensure smooth operations.

Qualifications

• Bachelor’s degree or above in a relevant field.
• Major in Finance, Business Administration, Secretarial Studies or related discipline.
• SFC License is a plus.
• Minimum of 2 years of administrative or relevant experience.
• Experience in Private Banking or Private Wealth Management is a plus.
• Proficiency in Mandarin, Cantonese and English.
• PC skills including MS Excel, Word, PowerPoint and Access.
• Strong communication and problem-solving skills with a proactive attitude.
• Mature, energetic, pleasant and presentable.

Responsibilities

• Assist department management with administrative affairs (licenses, reimbursements, budgeting, reports, device management).
• Manage daily schedules, appointments, and meetings for department management.
• Coordinate internal/external meetings and organize trainings and events.
• Establish and maintain department databases and staff lists.
• Handle daily office tasks: greet guests, mail, supplies, venue bookings.
• Contribute to developing administrative policies ensuring firm compliance.
• Arrange travel for department management (hotels, flights, local transport).
• Coordinate with other departments to support WMINT-related tasks.

Skills

Communication skills

Problem-solving

Proactive attitude

Mature & presentable

Education

Bachelor’s degree or above

Finance, Business Administration, Secretarial Studies or related

Tools

MS Excel

MS Word

PowerPoint

Access

Job description

CICC is seeking an Administrative Assistant in Hong Kong to support department management with a broad range of clerical and coordination tasks. The role involves license applications, budgeting support, and maintaining procurement records.

You will manage calendars, arrange meetings and travel, and help organize training sessions and company events while liaising with multiple departments to ensure smooth operations.