Term Contract - Administrative Assistant – Existing Installations

Schindler Lifts (HK) Ltd; Hong Kong; On-site; HKD 134,000 - 201,000; Full time

Job summary

Schindler Lifts (Hong Kong) Ltd is seeking a Term Contract Administrative Assistant for Existing Installations. You will prepare quotations, assist in tender submissions, and process letters of offers for contract renewals and orders.

You will ensure proper record keeping, input contract and order data in SAP, maintain customer account registrations, and submit certificates to meet statutory requirements. The role requires a Diploma or above in Business Administration, at least 3 years of

Qualifications

• Diploma or above in Business Administration or related discipline.
• At least 3 years’ administrative experience, preferably in Engineering or Construction.
• Good communication and interpersonal skills with strong sense of responsibility.
• Proficiency in Microsoft Office and Chinese word processing.
• Experience in SAP is an added advantage.
• Proficiency in both spoken and written Chinese.

Responsibilities

• Prepare quotations and assist in tender submissions.
• Process letters of offers/ confirmations to customers for contracts and orders.
• Ensure proper record keeping in line with document retention policy.
• Ensure timely input of contract/order data in SAP.
• Maintain company account registration according to customer requirements.
• Submit relevant certificates to meet statutory requirements.
• Perform analyses and periodic business review reports.
• Provide administrative support and perform ad hoc duties as assigned.

Skills

Microsoft Office

Chinese language

Communication skills

Interpersonal skills

Education

Diploma or above in Business Admin or related

Tools

SAP

Job description

Term Contract - Administrative Assistant – Existing Installations

Prepare quotations / and assist in tender submission.

Processing letter of offers/confirmation to customers for contract renewals and orders

Ensuring proper record keeping in compliance with company document retention policy

Ensure timely input of contract/order data in SAP system

Upkeep company account registration in accordance with customer requirements

Submit relevant certificates to meet statutory requirements

Perform analysis and periodic reports for business review

Provide administrative support and perform ad hoc duties as assigned

Requirements

High Diploma or above in Business Administration or related disciplines

At least 3 years’ administrative experience, preferably in the Engineering or Construction industry

Good communication and interpersonal skills, matured with strong sense of responsibility

Good knowledge of Microsoft applications software and Chinese Word Processing

Experience in SAP system is an added advantage

Proficiency in both spoken and written Chinese

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• What is your highest level of education?

Schindler Lifts (Hong Kong) Ltd is wholly owned by Jardine Schindler Group, a Joint Venture between Jardine Matheson, one of Asia's foremost trading houses and

Schindler Group of Switzerland, Europe's premier lift and escalator company. We design, install, maintain and modernize any types of lift, escalator or passenger conveyor in South East Asia and Hong Kong.

Schindler Lifts (Hong Kong) Ltd is wholly owned by Jardine Schindler Group, a Joint Venture between Jardine Matheson, one of Asia's foremost trading houses and

Schindler Group of Switzerland, Europe's premier lift and escalator company. We design, install, maintain and modernize any types of lift, escalator or passenger conveyor in South East Asia and Hong Kong.