Tender Administration Officer (Technical Officer)

Kin Wing Engineering Company Limited; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Benefits offered by this job

Public Holidays

12 days annual leave

Group medical/dental benefits

Discretionary bonus

Career progression support

Birthday Leave

Job summary

Kin Wing Engineering Company Limited is seeking a diligent Tender Administrator to support the preparation and submission of tender documents for government and private projects.

The role involves coordinating the end-to-end tender submission process, preparing presentations for interviews, and maintaining detailed records. Excellent English and Cantonese/Mandarin communication, and a proactive, collaborative approach are essential.

Qualifications

• At least 2 years in the construction industry with 1 year in tendering.
• Familiar with Government and HKHA submission procedures.
• Experience as an administrative assistant or in a tendering environment.

Responsibilities

• Prepare, submit tender documents and EOIs.
• Coordinate tender submissions and manage correspondence.
• Prepare PowerPoint presentations for tender interviews and promotions.
• Maintain records to track tender progress and outcomes.
• Liaise with internal teams and external stakeholders for tender responses.
• Prepare documentation for new licenses and professional recognitions renewals.
• Maintain department administration, including equipment and inventory control.
• Provide administrative support to the tender team and wider office.

Skills

Tendering experience

Government/HKHA procedures

Attention to detail

Strong communication

Bilingual English/Chinese

Tools

Excel

Word

PowerPoint

Job description

Kin Wing Engineering is principally engaged in a wide range of design and construction of foundation and site investigation projects. We are also undertaking other ancillary services including site formation, ELS and pile cap construction. Our clients comprise of the renowned private and public sectors in Hong Kong and Macau. Our success was founded on the Group’s three core values, namely “Truth”, “Fairness” and “Freedom”. These values are mutually reinforcing and motivating which indicates our staff can promptly formulate strategies in responding to the market needs! To cope with our recent fast expanding business, we are seeking higher caliber candidates for our vacancies.

Responsibilities

• Assist with the preparation, compilation, and submission of tender documents, EOI (Expression of Interest), and pre-qualification submissions.
• Coordinate the entire tender submission process and manage correspondence.
• Prepare PowerPoint presentations for tender interviews and company promotions by senior management.
• Maintain detailed records and databases to track tender progress and outcomes.
• Liaise with internal teams and external stakeholders to ensure timely and effective tender responses.
• Prepare documentation for new applications and renewals of company licenses and professional recognitions.
• Maintain department administration, including equipment maintenance, supplies, and inventory control of stationery.
• Provide comprehensive administrative support to the tender team and the wider office as required.

Requirements

• At least 2 years of relevant experience in the construction industry, with a minimum of 1 year in tendering.
• Familiar with Government and Hong Kong Housing Authority (HKHA) submission procedures.
• Previous experience as an administrative assistant or in a similar support role, preferably within a professional services or tendering environment.
• Excellent attention to detail and a proven track record of producing high-quality work.
• Effective communication skills, both written and verbal, with the ability to liaise with a range of stakeholders.
• A proactive, flexible, and collaborative approach to work.
• Proficient in both written and spoken English and Chinese (Cantonese and Mandarin).
• Proficient in Microsoft Office suite, particularly Excel, Word, and PowerPoint.

Working Location

• Lai Chi Kok (5 minutes walking distance from MTR station)

Benefits

• Public Holidays
• Annual Leave: 12 working days per year
• Group Medical Scheme with Dental Benefits
• Discretionary Bonus
• Supporting for career progression or professional development.
• Birthday Leave

We offer excellent career prospect and competitive package to the right candidates.