Temporary Administrative Assistant (HHKL) - 1 year contract

Holake Hong Kong Lifts Ltd; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

Holake Hong Kong Lifts Ltd is seeking a Temporary Administrative Assistant (HHKL) on a 1 year contract to support quotations, tender submissions, and contract renewals in a fast-paced environment.

The role requires handling contract data in SAP, coordinating with BSC for master data and billing setup, and maintaining records in line with retention policies. The candidate should have a Diploma or above in Business Administration, 3+ years of admin experience, and strong Chinese language skills.

Qualifications

• High Diploma or above in Business Administration or related disciplines.
• At least 3 years’ administrative experience, preferably in the Engineering or Construction industry.
• Good communication and interpersonal skills, mature with strong sense of responsibility.
• Good knowledge of Microsoft applications software and Chinese Word Processing.
• Experience in SAP system is an added advantage.
• Proficiency in both spoken and written Chinese.

Responsibilities

• Prepare quotations and assist in tender submission.
• Process customer contract renewals and related correspondence in a timely manner.
• Support the end-to-end contract renewal process to ensure service continuity and customer satisfaction.
• Ensure accurate and timely input and maintenance of contract/order data in SAP system.
• Coordinate with the Business Service Centre (BSC) on contract master data updates and billing setup.
• Maintain proper records and documentation in compliance with company document retention policy.
• Upkeep company account registration and submit relevant certificates in accordance with customer and statutory requirements.
• Prepare analysis and periodic reports for business review and contract administration purposes.
• Provide administrative support and perform ad hoc duties as assigned.

Skills

Communication skills

Interpersonal skills

Bilingual Chinese/English

Education

High Diploma in Business Administration

Tools

SAP

Microsoft Office

Chinese Word Processing

Job description

Temporary Administrative Assistant (HHKL) - 1 year contract

Prepare quotations and assist in tender submission.

Process customer contract renewals and related correspondence in a timely manner.

Support the end-to-end contract renewal process to ensure service continuity and customer satisfaction.

Ensure accurate and timely input and maintenance of contract/order data in SAP system.

Coordinate with the Business Service Centre (BSC) on contract master data updates and billing setup.

Maintain proper records and documentation in compliance with company document retention policy.

Upkeep company account registration and submit relevant certificates in accordance with customer and statutory requirements.

Prepare analysis and periodic reports for business review and contract administration purposes.

Provide administrative support and perform ad hoc duties as assigned.

Requirements

High Diploma or above in Business Administration or related disciplines

At least 3 years’ administrative experience, preferably in the Engineering or Construction industry

Good communication and interpersonal skills, matured with strong sense of responsibility

Good knowledge of Microsoft applications software and Chinese Word Processing

Experience in SAP system is an added advantage

Proficiency in both spoken and written Chinese

We offer the right candidate 5 days' work, competitive remuneration package and benefits.

All information provided by applicants will be used for recruitment related purposes and handled in strict confidence by authorized personnel.The personal data collected will be destroyed after three months.