Strategic Executive Assistant to Senior Leaders

Citibank (Hong Kong) Limited; Hong Kong; On-site; HKD 223,000 - 357,000; Full time

Job summary

Citibank (Hong Kong) Limited is seeking an Administrative Assistant to provide admin and business support to senior leaders within Markets. You will manage calendars, arrange conferences and travel, and drive efficiency through digital tools and AI-powered solutions.

The role requires strong stakeholder management, prioritization, and attention to detail. Candidates should be comfortable handling confidential information and collaborating across locations.

Qualifications

• Experience supporting multiple senior stakeholders and large teams.
• Strong organizational and time-management abilities for competing priorities.
• Excellent interpersonal and written/verbal communication skills.
• Self-motivated, detail oriented and able to work independently.
• Proficient in Microsoft Office suite.

Responsibilities

• Directly supports senior managers and teams; manages calendars and travel.
• Arrange conferences, meetings and events; set priorities for the unit.
• Coordinate travel arrangements and prepare agendas for travel.
• Assist with documentation for overseas travel visas, tickets, hotels and expenses.
• Process invoices in Procure to Pay and handle supplies.
• Maintain confidentiality and handle sensitive materials appropriately.
• Coordinate onboarding and workspace access for new hires.
• Collaborate with colleagues across locations to facilitate communication.
• Identify opportunities to streamline administrative processes and boost efficiency.
• Leverage AI-powered tools to automate routine administrative tasks and reporting.

Skills

Stakeholder management

Calendar management

Travel planning

Multitasking

Communication

Detail orientation

Self-motivated

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

Citibank (Hong Kong) Limited is seeking an Administrative Assistant to provide admin and business support to senior leaders within Markets. You will manage calendars, arrange conferences and travel, and drive efficiency through digital tools and AI-powered solutions.

The role requires strong stakeholder management, prioritization, and attention to detail. Candidates should be comfortable handling confidential information and collaborating across locations.