Shipping Coordinator

OMNI All IN (SINGAPORE) PTE.LTD.; Hong Kong; On-site; HKD 156,000 - 246,000; Full time

Job summary

OMNI All IN (SINGAPORE) PTE.LTD. in Hong Kong is seeking a Shipping Coordinator to manage daily orders, generate pick slips, and liaise with warehouses and forwarders to ensure on-time shipments.

You will perform SAP/Oracle/WMS transactions, book daily shipments, prepare AWB details, and maintain accurate records while supporting KPI goals and delivering reliable service to customers. A good command of English and the ability to multi-task in a fast-paced environment are essential.

Qualifications

• Secondary education or above.
• English reading and writing required.
• 1–2 years in shipping/logistics; contract staff if no experience.
• Hardworking, independent, team player, multi-tasking.

Responsibilities

• Managing and checking daily orders sent via email or EDI.
• Create orders and generate pick slips from WMS or perform system transactions (SAP, Oracle).
• Ensure orders ship on time and transactions meet KPI.
• Hand over orders to warehouse for pick and pack.
• Liaise with internal teams (warehouse, traffic) to ship orders on time.
• Liaise with forwarders and couriers.
• Book daily shipments and prepare AWB in carrier systems.
• Ensure AWB data is accurate (shipper, ship-to, value, bill-to, Incoterms).
• Ensure permits are booked timely and correctly.
• Follow up on customer requests to ensure on-time shipping.
• Maintain good relationships with customers.
• Prepare daily activity and shipping reports for customers.
• Maintain warehouse cleanliness (5S, safety).
• Operate required systems (WMS, SAP) correctly when needed.
• Report issues to Supervisor.
• Perform any other duties assigned.

Skills

Hardworking

Independent

Team player

Multi-tasking

Education

Secondary education or above

Tools

SAP

Oracle

WMS

Microsoft Excel

Job description

Shipping Coordinator

• Managing and checking on daily order send via email or EDI by the customer.
• Manage and creating the order and generating the pick slip from WMS or perform system transaction in customer’s system. SAP, Oracle etc.
• Ensure all the orders are shipped on time and transaction are being done correctly to meet the KPI.
• Ensure all orders are handover to warehouse for pick and pack.
• Liaise with internal teams (e.g., warehouse and traffic teams) to ship the ordersout on time.
• Liaise with external teams (e.g., Forwarders, couriers).
• Perform daily shipment booking with the forwarders and preparing the AWB in courier services’ system.
• Ensure the information printed on the AWBs are declared correctly. (Shipper, Ship to, Value, Bill to account, Inco term etc.)
• Ensure the permits are booked timely and correctly.
• Follow up on internal and external customer’s request promptly to ensure all the orders are shipping on time.
• Maintain a good relationship with the customer.
• Prepare the necessary reports (daily activity, receiving and shipping) to be submitted to customer as per requirement.
• Follow up on internal and external customer’s request promptly.
• Maintain general cleanliness of the warehouse – 5S, Safety and Security
• Ensure all necessary transaction are performed timely and accurately for incoming, outgoing shipment, documentation and transaction (e.g. WMS, SAP) correctly when required.
• Report to Leader/Supervisor if any issue encountered.
• Any other responsibilities assigned by the Superior.

REQUIREMENT:

• Candidate must possess minimum Secondary Education and above
• Required language(s): English – Read and written.
• At least 1 to 2 Year of working experience in the related field is required. For no experience will be consider as contract staff – Grade 1 (inhouse training will be provided)
• Hardworking and independent.
• Team player and able to multi-task.
• Able to commit to 5.5-day workweek.
• Normal Shift: Monday to Friday: 8.30am to 5.30pm, Saturday: 8.30am to 12.30pm
• Middle Shift: Monday to Friday: 1.00pm to 10.00pm, Saturday: 1.00pm to 5.00pm
• Able to work OT when required.
• Prior SAP experience preferred.
• All times compliance to the safety and security protocol/SOP of Omni All In (Singapore) Pte. Ltd.
• Operating of Material Handling Equipment (MHE) and ESD equipment if required
• Computer Literate – Proficiency in Microsoft Office e.g., Excel, etc.
• WMS, SAP, ORACLE