Service Administration & Project Coordination

Automated Systems (HK) Ltd; Sha Tin; On-site; HKD 134,000 - 201,000; Full time

Job summary

Automated Systems (H.K.) Limited in Hong Kong is hiring a Service Administrator to support project coordination, billing preparation, and document submission. You will handle delivery notes, reports, and onboarding/offboarding IT tasks for staff, ensuring accuracy and timeliness.

The role requires a minimum of secondary education with at least 1 year of project coordination or administration experience, good English and Cantonese, and a professional telephone manner.

Qualifications

• Secondary education or above with at least 1 year project co-ordination / administration experience
• Good command of written and spoken English and Fluency in Cantonese
• Able to work under pressure and be a good team player

Responsibilities

• To prepare internal service quotation for sales order creation
• To co-ordinate with internal and external parties on project scheduling, document updating and submission
• To prepare delivery note, collection note and necessary documents
• To prepare reports including but not limited to Project Progress Report, Weekly Activities Report, Analysis Report
• To take care of all rounded support for on/off board staff, e.g. Application of email/accounts login, staff card
• To provide all rounded administrative support to the team to ensure smooth operation
• Perform ad-hoc tasks as assigned

Skills

Communication skills

Time management

Multitasking

Team player

IT knowledge

Telephone manners

Education

Secondary education

1 year project coordination/administration experience

Tools

IT skills

Job description

Automated Systems (H.K.) Limited in Hong Kong is hiring a Service Administrator to support project coordination, billing preparation, and document submission. You will handle delivery notes, reports, and onboarding/offboarding IT tasks for staff, ensuring accuracy and timeliness.

The role requires a minimum of secondary education with at least 1 year of project coordination or administration experience, good English and Cantonese, and a professional telephone manner.