Senior Administrative Officer (TPg Programme Team) (Post Ref.: 26/269)

Lingnan University; Tuen Mun; On-site; HKD 350,000 - 520,000; Full time

Benefits offered by this job

Annual leave

Medical benefits

Dental benefits

MPF

Job summary

Lingnan University in Hong Kong is seeking a Senior Administrative Officer for the School of Graduate Studies (Post Ref.: 26/269) to support postgraduate programmes and overall admin operations. The role covers admissions, class arrangements, student records, financial sponsorships, and committee secretarial work.

It also involves supervising junior staff and requires initiative and teamwork. Strong English and Chinese skills, IT literacy, and adaptability within a university environment are

Qualifications

• A good first degree and at least five years in tertiary education, esp. postgraduate admissions and data handling.
• Excellent written and spoken English and Chinese (including Putonghua).
• Strong analytical and logical thinking skills.
• Strong interpersonal, communication, coordination and problem-solving abilities.
• Ability to take initiative and work independently under tight schedules; good teamwork.
• Knowledge of IT applications.

Responsibilities

• Provide wide-ranging administrative support for postgraduate studies, including quality assurance, budget, admissions, and records.
• Provide secretarial support to committees.
• Supervise junior and clerical staff.
• Perform other duties as assigned by supervisors.

Skills

Analytical thinking

Interpersonal skills

Communication

Problem solving

Initiative

Teamwork

IT literacy

English/Chinese proficiency

Education

First degree with 5+ years relevant experience

Job description

Lingnan University is one of the eight publicly funded institutions in the Hong Kong Special Administrative Region (HKSAR) of the People’s Republic of China (PRC) and has the longest established tradition among the local institutions of higher education. It is widely recognised for providing quality education with a focus on whole-person development and conducting high-impact research for a better world. Moving forward, Lingnan University is well positioned to take lead as a comprehensive university in arts and sciences in the digital era, with impactful research and innovations.

Lingnan University offers undergraduate, taught postgraduate, and research postgraduate programmes in the Faculties of Arts, Business, Social Sciences, and the Schools of Data Science, Graduate Studies and Interdisciplinary Studies. To foster interdisciplinary collaboration and scientific progress, Lingnan University established the Lingnan University Institute for Advanced Study (LUIAS), attracting distinguished scholars from around the world to collaborate with its faculty and students. With traditional strengths in arts, business, social sciences, and interdisciplinary studies, the University aims to equip students with practical knowledge and critical thinking skills to thrive in the future. Subsequent to the establishment of the School of Data Science and LUIAS, Lingnan University is transforming into a hub for global leaders to develop and promote human-centric technology and social policies. Further information about Lingnan University is available at https://www.ln.edu.hk/.

Applications are now invited for the following post:

Senior Administrative Officer (TPg Programme Team) School of Graduate Studies (Post Ref.: 26/269)

The School of Graduate Studies is established for strengthening the central support for postgraduate programmes as well as the monitoring of their quality in alignment with the University’s strategic direction of expanding and providing quality postgraduate education.

Responsibilities

• Provide a wide range of administrative support to matters pertaining to postgraduate studies, including academic quality assurance of programmes, budget, admissions, registration, class arrangements, student records, assessments, financial sponsorships, etc.
• Provide secretarial support to committees
• Supervise junior and clerical staff
• Perform other duties as assigned by supervisor(s)

Requirements

• A good first degree plus at least five years of relevant work experience in tertiary education, preferably in taught postgraduate student admissions, programme/course information administration, and data collection/compilation/analysis
• A good command of written and spoken English and Chinese (including Putonghua)
• Strong analytical and logical thinking skills
• Strong interpersonal, communication, coordination and problem-solving skills
• The ability to take the initiative and to carry out duties independently and under tight schedule
• Good team spirit with strong sense of responsibility
• Knowledge of IT applications

Salary and Fringe Benefits

• The rank and commencing salary will be commensurate with qualifications and experience.
• Fringe benefits, where applicable, include annual leave, medical and dental benefits, mandatory provident fund and gratuity.

Application Procedure (online application only)

We are an equal opportunities employer. Review of applications will continue until the post is filled. Qualified candidates are advised to submit their applications early for consideration.

The University reserves the right not to make an appointment for the post advertised, or to fill the post by invitation or by search. We regret that only shortlisted candidates will be notified.