Assistant Programme Officer, Taught Postgraduate Programmes Office, Faculty of Business

Lingnan University; Hong Kong; On-site; HKD 268,000 - 379,000; Full time

Benefits offered by this job

Annual leave

Medical and dental benefits

Mandatory provident fund

Gratuity

Job summary

Lingnan University invites applications for the Assistant Programme Officer role in the Taught Postgraduate Programmes Office, Faculty of Business. You will provide administrative and operational support to ensure smooth day-to-day running of the programme and assist in programme administration, timetabling, course scheduling, and classroom arrangements.

You will coordinate registration, examinations, course evaluations, student activities, and programme-related events, handle student inquiries,

Qualifications

• A recognised Bachelor’s degree with relevant administrative experience, preferably in the tertiary education sector.
• Good command of written and spoken English and Chinese, including Putonghua.
• Good computer literacy and proficiency in common office applications.

Responsibilities

• Provide administrative and operational support to ensure the smooth day-to-day running of the programme.
• Assist in programme administration, including timetabling, scheduling of courses, classroom arrangements, and coordination of teaching and learning activities.
• Coordinate administrative arrangements for course registration, examinations, course evaluations, student activities, and programme-related events.
• Handle student enquiries and maintain accurate programme, course, and student records.
• Assist in admissions, student recruitment, programme promotion, registration, and other student-related administrative matters.
• Process purchases, reimbursements, payments, and other routine financial and administrative matters related to programme operations; liaise with staff and external parties.

Skills

English

Chinese

Putonghua

Office software

Organisational skills

Communication skills

Attention to detail

Teamwork

Education

Bachelor’s degree with relevant administrative experience

Tools

Office applications

Job description

Assistant Programme Officer, Taught Postgraduate Programmes Office, Faculty of Business

Lingnan University is one of the eight publicly funded institutions in the Hong Kong Special Administrative Region (HKSAR) of the People’s Republic of China (PRC) and has the longest established tradition among the local institutions of higher education. It is widely recognised for providing quality education with a focus on whole-person development and conducting high-impact research for a better world.
Lingnan University offers undergraduate, taught postgraduate, and research postgraduate programmes in the Faculties of Arts, Business, Social Sciences, and the Schools of Data Science, Graduate Studies and Interdisciplinary Studies. To foster interdisciplinary collaboration and scientific progress, Lingnan University established the Lingnan University Institute for Advanced Study (LUIAS), attracting distinguished scholars from around the world to collaborate with its faculty and students. With traditional strengths in arts, business, social sciences, and interdisciplinary studies, the University aims to equip students with practical knowledge and critical thinking skills to thrive in the future. Subsequent to the establishment of the School of Data Science and LUIAS, Lingnan University is transforming into a hub for global leaders to develop and promote human-centric technology and social policies. Further information about Lingnan University is available at https://www.ln.edu.hk/ .

Applications are now invited for the following post:

Assistant Programme Officer
Taught Postgraduate Programmes Office
Office of the Faculty of Business
(Post Ref.: 26/238)

Responsibilities

• Provide administrative and operational support to ensure the smooth day-to-day running of the programme


• Assist in programme administration, including timetabling, scheduling of courses, classroom arrangements, and coordination of teaching and learning activities


• Coordinate administrative arrangements for course registration, examinations, course evaluations, student activities, and programme-related events


• Handle student enquiries and maintain accurate programme, course, and student records


• Assist in admissions, student recruitment, programme promotion, registration, and other student-related administrative matters


• Process purchases, reimbursements, payments, and other routine financial and administrative matters related to programme operations. Liaise with academic staff, students, applicants, internal administrative units, and external parties on programme-related matters


• Assist in quality assurance matters, committee work, preparation of programme reports, data reporting to relevant University units, and perform any other duties as assigned by the supervisor

Requirements

• A recognised Bachelor’s degree with relevant administrative experience, preferably in the tertiary education sector


• Good command of written and spoken English and Chinese, including Putonghua


• Good computer literacy and proficiency in common office applications


• Good organisational, interpersonal, and communication skills


• Strong attention to detail and the ability to maintain accurate records


• A strong sense of responsibility and the ability to handle multiple tasks and meet deadlines


• Good team spirit and willingness to undertake a variety of responsibilities


• A proactive and service-oriented attitude, with the ability to work independently and efficiently


• Experience in programme administration, student services, event coordination, admissions, or quality assurance is desirable

Appointment

Commencing salary will be competitive and commensurate with qualifications and experience. Fringe benefits, where applicable, include annual leave, medical and dental benefits, mandatory provident fund, and gratuity.

Personal data collected will be used for recruitment purposes only. We are an equal opportunities employer. Review of applications will continue until the post is filled. Qualified candidates are advised to submit their applications early for consideration. The University reserves the right not to make an appointment for the post advertised, or to fill the post by invitation or by search. We regret that only shortlisted candidates will be notified.

Lingnan University is an equal opportunities employer and we are committed to promoting diversity and inclusion in the workplace. Moreover, the anti-discrimination laws in the Hong Kong Special Administrative Region (namely Sex Discrimination Ordinance, Disability Discrimination Ordinance, Family Status Discrimination Ordinance and Race Discrimination Ordinance) forbid discrimination and victimization in employment on the grounds of sex, marital status, pregnancy, disability, family status, race and the like. It is unlawful to decide against a candidate on the aforesaid grounds.
Enquiries: [e-mail]