Secretary

Hogan Lovells; Hong Kong; On-site; HKD 290,000 - 424,000; Full time

Job summary

Hogan Lovells Cadwalader in Hong Kong is seeking a full-time secretary to support a high-performing team of fee earners, including Partners and Associates. The incumbent will draft documents from instructions or dictation, maintain filing systems, and manage timekeeping and calendars.

The ideal candidate has solid legal secretarial experience, strong English/Mandarin/Cantonese communication, and proficiency in MS Office.

Qualifications

• Solid legal secretarial experience at a large firm.
• Exposure to M&A, ECM, or general commercial transactions preferred.
• Discretion with confidential information and strong organisational skills.
• Excellent communication across English, Mandarin and Cantonese.

Responsibilities

• Produce drafts of documents from instructions or dictation.
• Maintain office systems, including data management and filing.
• Enter time to time keeping systems as instructed.
• Deal with proper filing of correspondence and documents, both incoming and outgoing.
• Screen phone calls and handle inquiries.
• Manage diaries.
• Arrange travel, visas and accommodation.
• Prepare and handle billing and marketing materials.
• Liaise with clients and colleagues and act as communication bridge between fee earners.

Skills

English fluency

Mandarin

Cantonese

Time management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

Hogan Lovells Cadwalader is looking for a full-time secretary to join our Hong Kong office. The incumbent will be joining a high performing team environment, supporting a group of fee earners, including Partners and Associates.

Key Responsibilities

• Produce drafts of documents from instructions or dictation
• Maintain office systems, including data management and filing
• Enter time to time keeping systems as instructed
• Deal with proper (electronic or otherwise) filing of correspondence and documents, both incoming and outgoing
• Screen phone calls and handle enquiries
• Manage diaries
• Arrange travel, visas and accommodation
• Prepare and handle billing and marketing materials
• Liaise with clients and other colleagues and act as communication bridges between different fee-earners

Skills & Experience

• Solid legal secretarial experience, ideally in a practice related to Merger & Acquisitions (M&A), Equity Capital Markets (ECM), or general commercial transactions at an international or sizeable law firm
• Strong command in English, Mandarin, and Cantonese communication skills, both spoken and written.
• Technology savvy and proficient in formatting legal documents and common work related software such as Microsoft Office, including Word, Excel and PowerPoint
• Shows initiative and desire to learn over time
• Exercise care in handling work and in complying with instructions
• Personable, proactive, trustworthy, responsible and reliable
• Integrity and discretion when handling confidential information
• Effective organisational and time management skills; with the ability to juggle the needs of various fee earners, manage expectations and multi-task
• Able to work under pressure, with the ability to solve and/or raise problems or issues in a timely manner
• Works well in a team environment