Secretary

Hogan Lovells Cadwalader [The business operating in Hong Kong]; Hong Kong; On-site; HKD 120,000 - 180,000; Full time

Job summary

Hogan Lovells Cadwalader is seeking a full-time secretary to join our Hong Kong office. The successful candidate will support a group of fee earners, including Partners and Associates, in a high-performing team environment.

Key responsibilities include drafting documents, maintaining filing systems, time entry, diary management, travel arrangements and liaison with clients. Strong English, Mandarin and Cantonese skills, and solid legal secretarial experience are essential.

Qualifications

• Solid legal secretarial experience in a large or international law firm.
• Fluent in English, Mandarin and Cantonese, written and spoken.
• Proficient with MS Word, Excel, PowerPoint and document formatting.

Responsibilities

• Produce drafts of documents from instructions or dictation.
• Maintain office systems, including data management and filing.
• Enter time into time keeping systems as instructed.
• File correspondence and documents (electronic or physical).
• Screen calls and handle enquiries.
• Manage diaries and travel arrangements.

Skills

Legal secretarial experience

Trilingual English Mandarin Cantonese

MS Office formatting

Initiative and learning

Discretion and integrity

Tools

Microsoft Office

Job description

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

Hogan Lovells Cadwalader is looking for a full-time secretary to join our Hong Kong office. The incumbent will be joining a high performing team environment, supporting a group of fee earners, including Partners and Associates.

Key Responsibilities

• Produce drafts of documents from instructions or dictation


• Maintain office systems, including data management and filing


• Enter time to time keeping systems as instructed


• Deal with proper (electronic or otherwise) filing of correspondence and documents, both incoming and outgoing


• Screen phone calls and handle enquiries


• Manage diaries


• Arrange travel, visas and accommodation


• Prepare and handle billing and marketing materials


• Liaise with clients and other colleagues and act as communication bridges between different fee-earners

Skills & Experience

• Solid legal secretarial experience, ideally in a practice related to Merger & Acquisitions (M&A), Equity Capital Markets (ECM), or general commercial transactions at an international or sizeable law firm


• Strong command in English, Mandarin, and Cantonese communication skills, both spoken and written


• Technology savvy and proficient in formatting legal documents and common work related software such as Microsoft Office, including Word, Excel and PowerPoint


• Shows initiative and desire to learn over time


• Exercise care in handling work and in complying with instructions


• Personable, proactive, trustworthy, responsible and reliable


• Integrity and discretion when handling confidential information


• Effective organisational and time management skills; with the ability to juggle the needs of various fee earners, manage expectations and multi-task


• Able to work under pressure, with the ability to solve and/or raise problems or issues in a timely manner


• Works well in a team environment

Hogan Lovells Cadwalader brings together more than 3,100 lawyers across 36+ worldwide offices, combining global reach with deep sector expertise.

Strategically placed at the intersection of business, finance, and government.

Working seamlessly across practice areas and borders. Our combination marks a new chapter.

Prepare to join teams of people that want you to succeed, where ideas move quickly, support is shared freely, and colleagues help each other grow, creating an inclusive culture where everyone can belong.

You’ll be challenged to perform at the highest level in an environment shaped by precision, judgement, and exceptional standards.

It’s a culture that expects excellence and gives you the opportunity to develop in every moment.

Hogan Lovells Cadwalader is a global law firm with offices in many jurisdictions and countries. Some of the information displayed may not be applicable to the region in which you are applying, your individual situation or the local legal framework. The system uses standard terminology that applies irrespective of whether you are/will be an employee, partner or self-employed.