Global Legal Secretary - Multilingual, Detail-Driven Support

Hogan Lovells; Hong Kong; On-site; HKD 290,000 - 424,000; Full time

Job summary

Hogan Lovells Cadwalader in Hong Kong is seeking a full-time secretary to support a high-performing team of fee earners, including Partners and Associates. The incumbent will draft documents from instructions or dictation, maintain filing systems, and manage timekeeping and calendars.

The ideal candidate has solid legal secretarial experience, strong English/Mandarin/Cantonese communication, and proficiency in MS Office.

Qualifications

• Solid legal secretarial experience at a large firm.
• Exposure to M&A, ECM, or general commercial transactions preferred.
• Discretion with confidential information and strong organisational skills.
• Excellent communication across English, Mandarin and Cantonese.

Responsibilities

• Produce drafts of documents from instructions or dictation.
• Maintain office systems, including data management and filing.
• Enter time to time keeping systems as instructed.
• Deal with proper filing of correspondence and documents, both incoming and outgoing.
• Screen phone calls and handle inquiries.
• Manage diaries.
• Arrange travel, visas and accommodation.
• Prepare and handle billing and marketing materials.
• Liaise with clients and colleagues and act as communication bridge between fee earners.

Skills

English fluency

Mandarin

Cantonese

Time management

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Hogan Lovells Cadwalader in Hong Kong is seeking a full-time secretary to support a high-performing team of fee earners, including Partners and Associates. The incumbent will draft documents from instructions or dictation, maintain filing systems, and manage timekeeping and calendars.

The ideal candidate has solid legal secretarial experience, strong English/Mandarin/Cantonese communication, and proficiency in MS Office.