School Administrative Officer

YMCA Christian Academy; Hong Kong; On-site; HKD 402,000 - 580,000; Full time

Benefits offered by this job

5-day work week

Group medical

Dental insurance

Life insurance

Job summary

YMCA Christian Academy on Hong Kong Island is seeking a School Administrative Officer to support daily school administration, procurement, and facilities. The role involves coordinating with bus providers and suppliers, maintaining records, and ensuring a hygienic learning environment.

You will prepare reports and assist with events under a nurturing Christian school culture. The ideal candidate holds a tertiary degree in Business Administration or related fields, with 3+ years in school

Qualifications

• Tertiary or degree holder in Business Administration, Project Management, Facilities Management or related disciplines.
• Minimum of 3 years solid experiences in office administration, school facilities and maintenance.
• Proficient with Microsoft Office packages for producing reports and presentations.
• Good command of written and spoken English, Cantonese and Mandarin.

Responsibilities

• Support school administration daily operations in areas of administration, procurement, maintenance and repair, property, facilities, etc.
• Handle school administration external and internal inquiries as necessary.
• Provide assistance in event coordination and administrative support for school events and activities required.
• Provide administration support as coordinator with bus company and suppliers to ensure service quality.
• Coordinate with contractors and others for facilities maintenance service as necessary.

Skills

Organizational skills

Interpersonal skills

Independent worker

Education

Business Administration

Project Management

Facilities Management

Tools

Microsoft Office

Job description

YMCA Christian Academy (YCA) is a unique community-oriented private primary school on Hong Kong Island offering a vibrant, future-ready international curriculum. People come first at YCA - our staff, our families, our community. We are a community united in serving and prioritising the needs of our students in a nurturing Christian school culture. Our safe and inclusive learning environment provides an authentic, holistic education that encompasses the academic, spiritual, emotional, physical, and cultural needs of each and every student.

Central to our mission is the development of personal skills and qualities to prepare your child with the confidence they need for secondary school, university, and the future workplace. We also empower students with a humble, service-oriented mindset that will enable them to experience authentic fulfilment. We seek to equip our students with the ability to know genuine balance of happiness in their life, rich relationships, and opportunities to prosper in the communities in which they live.

YMCA Christian Academy is committed to the highest standards of child protection and the UN Convention on the rights of the child (UNCRC). We support the International Task Force on Child Protection (ITFCP) Reports and Recommendations and we hold ourselves to a high standard of effective recruitment practices with specific attention to Child Protection.

The school is now seeking the School Administrative Officer is responsible for all aspects of school administration, procurement, office administration, maintenance and repair, property and facility for the School. The position requires a high-standard support to ensure the smooth school administration operations.

Job Description

Support school administration daily operations in areas of school administration, procurement, maintenance and repair, property, facility, etc.

Handle school administration external and internal inquiries as necessary.

Provide assistance in event coordination and administrative support for school events and activities required.

Provide administration support as coordinator with bus company, uniform supplier to ensure the service quality in good shape.

Handle the processing of purchase requisition pertaining to school operation such as office stationery supplies, classroom resources, office equipment, etc.

Maintain the good standard of healthy and hygienic environment in School with regular measurement system.

Oversee the maintenance of school equipment and maintain the up-to-date records.

Assist in the preparation of regularly scheduled reports.

Ensure general administrative duties in good service quality such as reception services, courier and mailing services, janitor services, stocktaking, petty cash maintenance, update reports and asset management, etc.

Coordinate with contractors and others for facilities maintenance service as necessary.

Coordinate facilities activities, work direction and support systems to ensure the environmental health and safety program.

Assist in handling various administrative matters and office routines.

Provide administration support to the Managers of Administration Office as required.

Job Requirement

Tertiary or degree holder in Business Administration, Project Management, Facilities Management or related disciplines.

Minimum of 3 years solid experiences in office administration, school facilities and maintenance, preferable the relevant experience in international primary school or NGOs environment.

Working knowledge of planning, implementing and monitoring school administration, EDB policy and facilitates in advantage.

Good command of written and spoken English, Cantonese and Mandarin.

Familiar with Microsoft Office packages for producing reports and presentations.

Self-motivated, flexible, well organised and able to work independently.

Good cross-cultural, interpersonal and effective communicator to interact with diverse nationalities and cultures, willing to serve people at all levels in the School.

We offer competitive remuneration package including 5-day work week, professional development, group medical, dental and life insurance benefits. For more information of YCA community, you're invited to visit our website at www.yca.edu.hk.

All information provided by applicants will be used for recruitment or other employment-related purposes only and strictly in accordance with the Personal Data (Privacy) Ordinance.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• How many years' experience do you have as a School Administration Officer?
• What is your highest level of education?