School Administrative Coordinator (10.5‑Month)

Hong Kong International School; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

Hong Kong International School is seeking an organized Administrative Assistant to support the Upper Primary Associate Principal and Executive Secretary. The role involves secretarial duties, calendar management, purchasing, and coordinating events within the UP division.

The successful candidate will have completed secondary education, secretarial training or relevant experience, and 3 years of related work. Proficiency in MS Office and English, with Cantonese/Mandarin as a plus, is required.

Qualifications

• Proficiency in secretarial duties and communication with staff, parents, and students.
• Strong English communication; bilingual Chinese is a plus.
• Familiarity with office equipment and standard software packages.

Responsibilities

• Provide secretarial and administrative support to the UP Associate Principal and Executive Assistant.
• Support for parents, students and faculty and handle general enquiries.
• Liaise with faculty on classroom and curriculum needs; coordinate curriculum book orders.
• Assist with purchase requests and budget preparation with Finance Office.
• Coordinate Community Building Committee and faculty events; organize school functions.
• Maintain UP online calendar and UP facilities bookings.
• Support supervision duties during recess and lunch.
• Undertake other duties to strengthen department operations and wider school operations.
• This position follows a 10.5-month work schedule each school year.

Skills

English fluency

Chinese language

Education

Completed secondary education

Secretarial training or relevant experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Internet applications

Job description

Hong Kong International School is seeking an organized Administrative Assistant to support the Upper Primary Associate Principal and Executive Secretary. The role involves secretarial duties, calendar management, purchasing, and coordinating events within the UP division.

The successful candidate will have completed secondary education, secretarial training or relevant experience, and 3 years of related work. Proficiency in MS Office and English, with Cantonese/Mandarin as a plus, is required.