School Admin Assistant – Reception, HR Support & Compliance

English Schools Foundation; Sha Tin; On-site; HKD 216,000 - 312,000; Full time

Job summary

ESF Sha Tin Junior School is seeking an organised administrator to operate the reception desk, manage inquiries by walk-in, phone, and email, and provide essential support to HR, Finance, and teaching staff. You will handle mail, arrange documents for events, and assist with interviews and reports, while upholding ESF policies on safeguarding, data privacy, and dignity in the workplace.

Requirements include Form 5 or above or an Office Administration course, 1–2 years of admin experience, and

Qualifications

• 1-2 years administrative support experience.
• Proficient in MS Word and Excel.
• Fluent in English and Cantonese (oral and written).
• Office administration experience or Form 5+ education.

Responsibilities

• Operate the reception desk at the school, handling walk-in, and telephone calls with high-quality customer care.
• Answer and redirect mail enquiries from the school info account in the absence of the administrator.
• Provide administrative support for departments and maintain files in good order.
• Sort and distribute mail; prepare materials for school events and reports.
• Act as petty cash custodian during the administrator's absence and count cash as required.
• Update timesheet system for Supply Teachers, EAs and lunchtime supervisors as requested.

Job description

ESF Sha Tin Junior School is seeking an organised administrator to operate the reception desk, manage inquiries by walk-in, phone, and email, and provide essential support to HR, Finance, and teaching staff. You will handle mail, arrange documents for events, and assist with interviews and reports, while upholding ESF policies on safeguarding, data privacy, and dignity in the workplace.

Requirements include Form 5 or above or an Office Administration course, 1–2 years of admin experience, and