Project Analyst, HRIS Transformation (2-year contract)

Swire Hotels; Hong Kong; On-site; HKD 420,000 - 640,000; Full time

Benefits offered by this job

Complimentary meals

Wellness programme

Flexible working hours

Job summary

Swire Hotels in Hong Kong seeks a Project Analyst, HRIS Transformation to support the group-wide SAP SuccessFactors rollout across Hong Kong and Mainland China. You will bridge HR processes with data management, system configuration, testing, and automation, reporting to the Project Manager.

The role requires 2–4 years in HRIS projects, proficiency in Excel, Power Query, VBA, and Power Automate, and fluent English and Cantonese. Mandarin is a plus; office near MTR with meals and wellness program.

Qualifications

• Bachelor’s degree in Human Resources, Information Systems, or a related discipline.
• 2–4 years of experience in HRIS transformation projects or HRIS administration.
• Experience with SAP SuccessFactors implementations or administration.
• Advanced proficiency in Excel, Power Query, and VBA for data cleansing and reports.
• Experience building workflow automations with Power Automate.
• Solid understanding of HR processes and lifecycle.
• Excellent English and Cantonese; Mandarin a plus.

Responsibilities

• Support project milestones, workshops, training, and liaison with partners.
• Coordinate data migration from legacy systems into SAP SuccessFactors.
• Develop automation flows and reporting using Power Query, VBA, and Power Automate.
• Assist with UAT, test scripts, defect logging, and issue resolution.
• Maintain project docs and prepare status slides for leadership.
• Handle ad-hoc assignments as needed.

Skills

Excel

Power Query

VBA macro development

Power Automate

SAP SuccessFactors

HR processes

Education

Bachelor’s degree in Human Resources or Information Systems

Tools

PeopleSoft

Shiji

Job description

Project Analyst, HRIS Transformation (2-year contract)

While we do our best to review every application, if you haven’t heard from us within six weeks, it likely means we’ve moved ahead with other candidates this time. Rest assured, anything you share with us stays confidential and is used only for recruitment purposes.

Here at Swire Hotels, we don’t do ordinary things. We thrive on the different and the exciting, and yes perhaps a little quirky and without doubt, fun.

With a dynamic culture and an open door for your feedback, you’re not just filling a role — you’re owning it. We provide the training and the freedom for you to flourish, with leaders who support and encourage you. The difference is you. Everyday is a fresh page in our collective story.

Ready to join us at Swire Hotels?

Swire Hotels is a group of individual hotel brands who set out to craft extraordinary hospitality for our guests. Our two brands, Upper House and EAST, are found all over the world, with Upper House in Hong Kong, Shenzhen, Chengdu, and Shanghai, and EAST in Hong Kong, Beijing and Miami. Each of these hotels is exceptionally unique yet joined by a shared appreciation for aesthetics and service excellence.

We craft our journeys with passions in:

Art – Perhaps the greatest expression of one person’s individuality which we proudly celebrate, art flows through everything at Swire Hotels.

Sustainability – We strive to create a healthy ecosystem of people who are concerned about our impact on the environment, embody our values, and have the passion to always grow, inspire and innovate.

Wellness – Everyone’s journey of personal growth is different, and we want you to focus on your wellbeing in ways you are comfortable with.

Job Overview

As a Project Analyst (2-year contract), you will play a key technical and operational role in supporting the group-wide rollout of HRIS transformation (SAP SuccessFactors implementation across Swire Hotels in Hong Kong and Chinese Mainland). Reporting directly to the Project Manager, you will bridge functional P&C needs with data management, system configuration, testing, and process automation. You will leverage data tools and automation scripts to streamline workflows, manage data migration activities, and ensure seamless delivery across all hotel business units.

Key Responsibilities

Welcome to the core of what being an Project Analyst, HRIS Transformation is all about!

Here’s the quick lowdown on what you’ll do day-to-day:

• Project Support & Delivery: Assist the Project Manager in tracking project milestones, managing task lists, organizing requirement workshops and training sessions, and coordinating with the implementation partner and local hotel P&C key users.
• Data Migration & Cleansing: Coordinate and execute data extraction, transformation, and validation from legacy systems (PeopleSoft, Shiji, etc.) into SAP SuccessFactors data templates.
• Process Automation & Analytics: Build custom automation flows, data transformation models, and reporting utilities using Power Query, Excel VBA, and Power Automate to streamline existing operational workflows.
• Testing & Quality Assurance: Support User Acceptance Testing (UAT), draft test scripts, log defects in tracking tools, and follow up with technical teams for resolution.
• Documentation & Governance: Maintain centralized project documentation, update baseline documents, and prepare regular project status slides for management updates.
• Assist in ad-hoc assignments as required

Requirements

Here’s exactly what you need to excel in this role:

The Non-Negotiables (Must-Haves):

• Education & Experience: Bachelor’s degree in Human Resources, Information Systems, or a related discipline with 2-4 years of experience in HRIS transformation projects or HRIS administration.
• Candidates with more experience and strong leadership potential will be considered for the Assistant Project Manager position.
• SuccessFactors Experience: Hands-on experience participating in or supporting SAP SuccessFactors implementations or system administration (e.g. Employee Central, Employee Central Payroll, Recruiting, Onboarding, etc).
• Technical & Automation Skills:
• Advanced proficiency in Excel, Power Query, and VBA macro development for complex data cleansing and automated report generation.
• Hands-on experience building workflow automations using Microsoft Power Automate.
• HR Processes:
• Strong foundational understanding of key People & Culture / HR processes including talent acquisition, core employee lifecycle, performance management, and compensation, etc.
• Soft skills and language requirement:
• Detail-oriented with strong analytical skills, proactive problem-solving mindset, and the ability to work independently.
• Excellent command of written and spoken English and Cantonese; Mandarin is a strong plus.

The Cherries on Top (Nice-to-Haves):

• SuccessFactors Configuration: Technical familiarity with backend configuration, Metadata Framework (MDF), Business Rules, or Role-Based Permissions (RBP).
• Change Management: Experience supporting change enablement, user communications, and cross-functional collaboration.
• Employment Legislation: Good understanding of local employment ordinances and statutory requirements in Hong Kong and/or Chinese Mainland (e.g. HK Labor Ordinance Cap. 57, MPF, PIPL).
• Certifications: PMP, Agile/Scrum Master, or SAP SuccessFactors Associate Certifications are an advantage.

We've kept it short and sweet – just the essentials you'll need.

What We’re Looking For: The Soul Behind the Skillset

Skills are teachable, but your spirit is what truly sets you apart. If you feel a connection with what we stand for, we're eager to meet you.

• Adaptable Thinkers: You’re not just open to change; you thrive on it. The dynamic nature of our environment energizes you.
• Feedback Enthusiasts: You value open communication and aren’t afraid to give or receive feedback to help us all grow together.
• Passionate Pioneers: You bring more than skills; you bring energy and zeal to make a difference every day, connecting with a team that does the same.

For Every Member of Our Family:

• Turn up in smart casual attires and be as comfortable as you can at work!
• Stagger your working hours and have the flexibility to create a working schedule that fits you!
• Whoosh into the office with ease as it is conveniently located near an MTR station and accessible with public transits!
• Enjoy complimentary meals to keep you fuelled and focused throughout the day!
• Join our wellness programme and healthy pantry and attend to your mental and physical wellbeing!