Procurement Assistant Manager / Procurement Manager (Pre-opening & Projects)

Tai Po Golf Club Limited; Hong Kong; On-site; HKD 700,000 - 1,200,000; Full time

Benefits offered by this job

Medical insurance

Discretionary performance bonus

Job summary

Plover Cove Golf Club is seeking an experienced Procurement Assistant Manager / Procurement Manager to lead procurement and contract management for development, construction, fit-out, and eventual club operations. You will work with the project team to ensure value, schedule, and quality.

The role covers CAPEX projects, pre-opening FF&E/OS&E, supplier and vendor management, and ongoing procurement for the golf club's operations. Strong negotiation and leadership are essential.

Qualifications

• Strong negotiation, commercial, and analytical skills with a high standard of integrity.
• Excellent communication and stakeholder management skills, with the ability to work effectively with department heads, consultants, contractors, and suppliers.
• Proficiency in Microsoft Office applications and ERP / e-procurement systems.

Responsibilities

• Lead procurement strategy, tendering exercises, consultant and contractor appointments, contract administration, and cost control.
• Procure goods and services for development, club operations, and CAPEX projects, including pre-opening FF&E/OS&E.
• Prepare tender documents, RFQs/RFPs, bid evaluations, and reports; administer contracts and monitor progress.

Education

Bachelor's degree in Procurement, Supply Chain Management, Business Administration, Engineering, Quantity Surveying, Construction Management, or a related discipline.

Job description

Procurement Assistant Manager / Procurement Manager (Pre-opening & Projects)

Plover Cove Golf Club is a new private golf club taking shape on the Tai Po coastline of Hong Kong, nestled between Tolo Harbour and Plover Cove Country Park. Designed by Fry/Straka Global Golf Course Design, the 18-hole, par-71 championship course spans over 6,600 yards and is anchored by a waterfront clubhouse. Built on the regenerated 53-hectare Shuen Wan site, the Club is one of Asia's landmark sustainable golf developments and is dedicated to setting new standards in the golf industry. With the course scheduled to open in 2027, we are now assembling the pre-opening team that will bring the Club to life. Learn more at pcgc.com.

About the Role

We are seeking an experienced Procurement Assistant Manager / Procurement Manager to lead procurement and contract management for Plover Cove Golf Club - initially focused on the Club's development, construction, fit-out, and capital improvement projects, and progressively on the operational procurement needed to open and run a championship golf course and clubhouse.

Reporting to senior management, you will lead procurement strategy, tendering exercises, consultant and contractor appointments, contract administration, and cost control, working closely with the project team to ensure that works and services are delivered within budget, on schedule, and to the required quality standards.

Key Responsibilities

Procurement Management

Develop and implement procurement strategies, policies, and procedures for development projects and Club operations.

Manage the end-to-end procurement process, including sourcing, tendering, evaluation, negotiation, award, and contract administration.

Identify, evaluate, and manage suppliers, contractors, consultants, and service providers.

Negotiate pricing, commercial terms, service agreements, and contracts to achieve the best value for the Club.

Ensure all procurement activities are conducted in a transparent, fair, and compliant manner, with clear audit trails.

Golf Club Operations Procurement

Procure goods and services required to set up and run golf course operations, including turf maintenance products, fertilizers, chemicals, irrigation supplies, equipment, and machinery.

Oversee procurement for clubhouse operations, food & beverage, retail (pro shop), and facilities management, including the pre-opening FF&E and OS&E programme.

Coordinate closely with department heads to ensure timely delivery of goods and services.

Establish inventory controls and support effective stock management.

Project Procurement & Contract Management

Lead procurement for CAPEX projects, including clubhouse construction and fit-out, golf course works, irrigation, landscaping, and future facility enhancement projects.

Prepare tender documents, Requests for Quotation (RFQs), Requests for Proposal (RFPs), bid evaluations, and recommendation reports.

Administer contracts, monitor project progress, assess variation orders and extension-of-time claims, and review contractor claims and payment applications.

Coordinate with consultants, contractors, and internal stakeholders throughout the project lifecycle.

Budget & Cost Control

Prepare procurement budgets, forecasts, and cost analyses.

Monitor procurement expenditures and project costs against approved budgets.

Identify cost-saving initiatives and value-engineering opportunities.

Support management in budgeting and financial planning for operational and capital projects.

Develop and maintain strong relationships with suppliers, contractors, and consultants.

Establish and maintain an approved vendor list, pre-qualification criteria, and regular supplier performance evaluations.

Resolve supplier, contract, and procurement-related issues effectively and professionally.

Continuously review supplier performance and market opportunities to improve service quality and competitiveness.

Support the Club's sustainability commitments through responsible sourcing and supplier ESG considerations.

Compliance & Reporting

Maintain accurate procurement records, contracts, tender documentation, and supplier databases.

Prepare procurement reports, project updates, contract summaries, and cost-saving analyses for management review.

Support internal and external audits relating to procurement and project activities.

Ensure compliance with Club policies, delegated authority limits, governance requirements, and procurement procedures.

Requirements

Bachelor's degree in Procurement, Supply Chain Management, Business Administration, Engineering, Quantity Surveying, Construction Management, or a related discipline.

Minimum 6 years of procurement experience, with at least 3 years in a supervisory or managerial role. Candidates with 8 or more years of experience, including leadership of major capital projects, will be considered for the position of Procurement Manager.

Experience in property development, construction, hospitality, private clubs, or golf course operations is highly preferred; pre-opening experience is a strong advantage.

Strong knowledge of tendering procedures, contract administration, and vendor management; familiarity with Hong Kong standard forms of construction contract (e.g. HKIA/HKIS, NEC) is an advantage.

Proven experience in procuring and administering construction, fit-out, or other CAPEX projects.

Strong negotiation, commercial, and analytical skills with a high standard of integrity.

Proficiency in Microsoft Office applications and ERP / e-procurement systems.

Excellent communication and stakeholder management skills, with the ability to work effectively with department heads, consultants, contractors, and suppliers.

Good command of written and spoken English, Cantonese, and Mandarin.

Professional membership (e.g. CIPS, HKIS, HKIE) is an advantage.

We Offer

• A rare opportunity to shape the procurement function of a landmark new golf club and see a major project through to opening
• Competitive remuneration package commensurate with experience
• Discretionary performance bonus
• Medical insurance
• A dynamic, collaborative pre-opening team and a stunning waterfront working environment

All applications will be treated in strict confidence. Personal data collected will be used for recruitment purposes only and handled in accordance with the Club's Personal Information Collection Statement. Applicants not contacted within 8 weeks may consider their applications unsuccessful; we may retain applications for up to 12 months for future suitable openings.

Plover Cove Golf Club is an equal opportunity employer.