Procurement Assistant, Central Support Office (1-year contract)

Swire Hotels; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Benefits offered by this job

Discounts at restaurants, bars and spa

Complimentary room nights

Medical and dental benefits

Flexible working hours

Job summary

Swire Hotels is seeking a Procurement Assistant on a 1-year contract to join the Central Support Office in Hong Kong. You will help maintain supplier information, coordinate purchase requirements, and support tender documentation and reporting.

You will collaborate with the Procurement Manager, suppliers, kitchen teams and internal stakeholders to ensure procurement activities align with policy. This role suits detail-oriented, proactive individuals building a procurement career in hospitality.

Qualifications

• Diploma or bachelor’s degree in Procurement, SCM, Business or Hospitality management.
• Fresh graduates with strong analytical ability and attention to detail are welcome.
• Experience in purchasing/procurement is preferred; 1–2 years ideal.
• Strong organizational and interpersonal skills; able to coordinate with internal and external parties.
• Proficiency in Microsoft Excel and other Office tools.
• Good command of English and Chinese; Cantonese/Mandarin preferred.

Responsibilities

• Provide clerical and administrative support to the Procurement team.
• Assist supplier registration and maintain procurement databases.
• Prepare tender documents, procurement reports, and sourcing documentation.
• Coordinate with suppliers, kitchen teams and stakeholders on orders.
• Support day-to-day sourcing under the Procurement Manager and ensure policy compliance.
• Assist with price comparisons and data analysis for informed decisions.
• Maintain organized procurement records and follow up on requests.
• Contribute to process improvements for efficiency.

Skills

Analytical skills

Attention to detail

Communication skills

Interpersonal skills

Microsoft Excel

Teamwork

English & Chinese

Procurement knowledge

Education

Diploma or Bachelor in Procurement/SCM/Business/Hospitality

Tools

Microsoft Office

Job description

While we do our best to review every application, if you haven’t heard from us within six weeks, it likely means we’ve moved ahead with other candidates this time. Rest assured, anything you share with us stays confidential and is used only for recruitment purposes.

Here at Swire Hotels, we don't do ordinary things. We thrive on the different and the exciting, and yes, perhaps a little quirky but without doubt, fun.

With a dynamic culture and an open door for your feedback, you're not just filling a role — you're owning it. We provide the training and the freedom for you to flourish, with leaders who support and encourage you. The difference is you. Every day is a fresh page in our collective story.

Ready to join us at Swire Hotels?

Swire Hotels

is a group of individual hotel brands who set out to craft extraordinary hospitality for our guests. Our two brands, Upper House and EAST, are found all over the world, with Upper House in Hong Kong, Shenzhen, Chengdu, Shanghai, and EAST in Hong Kong, Beijing and Miami. Each of these hotels are exceptionally unique yet joined by a shared appreciation for aesthetics and service excellence.

We craft our journeys with passions in:

• Art – Perhaps the greatest expression of one person’s individuality which we proudly celebrate, art flows through everything at Swire Hotels.
• Sustainability – We strive to create a healthy ecosystem of people who are concerned about our impact on the environment, embody our values, and have the passion to always grow, inspire and innovate.
• Wellness – Everyone’s journey of personal growth is different, and we want you to focus on your wellbeing in ways you are comfortable with.

Job Overview

This role is an essential part of our Procurement team at Central Support Office. As Procurement Assistant (1-year contract), you will help keep our day-to-day procurement operations running smoothly—from maintaining supplier information and coordinating purchase requirements to supporting tender documentation and reporting.

You will work closely with the Procurement Manager, suppliers, kitchen teams and internal stakeholders to ensure that procurement activities are organised, accurate and aligned with our company policies and controls. This is an excellent opportunity for someone who is detail-oriented, proactive and keen to build a career in procurement within a dynamic hospitality environment.

Whether you are starting your procurement journey or looking to build on your existing experience, you will find the role rewarding if you enjoy working with people, numbers, processes and practical problem-solving.

Key Responsibilities

Welcome to the core of what being a Procurement Assistant is all about!

Here is the quick lowdown on what you will do day to day:

• Report to the Procurement Manager and provide reliable clerical and administrative support to the Procurement team.
• Support supplier registration and database maintenance, ensuring supplier information and supporting documentation are complete, accurate and kept up to date.
• Assist in preparing food and beverage tender documents, procurement reports and other documentation required for sourcing and purchasing activities.
• Coordinate closely with suppliers, kitchen teams and internal stakeholders on procurement orders, delivery arrangements, product specifications and quality-related matters.
• Support day-to-day sourcing and procurement activities under the guidance of the Procurement Manager, ensuring compliance with company policies, procedures and internal controls.
• Assist with price comparisons, supplier sourcing and data analysis to support informed procurement decisions and cost-conscious purchasing.
• Maintain organised procurement records and follow up on outstanding requests, documents and order-related matters in a timely manner.
• Contribute to process improvements by identifying practical ways to enhance coordination, reporting accuracy and administrative efficiency.

Requirements

Here is exactly what you need to excel in this role:

The Non-Negotiables

• Diploma or bachelor’s degree in Procurement, Supply Chain Management, Business Administration, Hospitality Management or a related discipline.
• Fresh graduates with strong analytical ability, attention to detail and a genuine interest in procurement are welcome to apply.
• Candidates with stronger relevant procurement experience and demonstrated capabilities may be considered for the Procurement Officer position.
• Preferably one to two years of experience in purchasing, procurement, supply chain, administration or a related function.
• Strong organisational, communication and interpersonal skills, with the ability to coordinate effectively with internal stakeholders and external suppliers.
• A proactive, detail-oriented and responsible working style, with the ability to work both independently and collaboratively in a team environment.
• Proficiency in Microsoft Office applications, particularly Excel.
• Good command of written and spoken English and Chinese. Cantonese and Mandarin are preferred.

The Cherries on Top (Nice-to-haves):

• Experience in food and beverage purchasing, hotel operations or the hospitality industry.
• Familiarity with tender processes, supplier management, procurement reporting or purchasing systems.
• Interest in supplier sourcing, price negotiation and procurement data analysis.
• A practical mindset and the confidence to follow through on details, while balancing multiple priorities and deadlines.
• Curiosity about how procurement can support quality, sustainability and memorable guest experiences.

What We’re Looking For: The Soul Behind the Skillset

Skills are teachable, but your spirit is what truly sets you apart. If you feel a connection with what we stand for, we’re eager to meet you.

• Creative Thinkers: You’re not just open to change; you thrive on it. The dynamic nature of our environment energizes you.
• Feedback Enthusiasts: You value open communication and aren’t afraid to give or receive feedback to help us all grow together.
• Passionate Pioneers: You bring more than skills; you bring energy and zeal to make a difference every day, connecting with a team that does the same.

For Every Member of Our Family:

• Stagger your working hours and have the flexibility to create a working schedule that fits you!
• Turn up in smart casual attire and be as comfortable as you can at work.
• Enjoy discounts at our restaurants, bars, and spa – at all locations!
• Benefit from comprehensive medical and dental benefits, along with annual medical check-ups.
• Enjoy COMPLIMENTARY room nights at all of our hotels because, who doesn’t love to travel?