Part-Time Digital Archivist, Maritime Voices Project

Hong Kong Maritime Museum Ltd; Hong Kong; On-site; HKD 165,000 - 248,000; Part time

Job summary

Hong Kong Maritime Museum Ltd is seeking a part-time Digital Officer to manage day-to-day processing, organization and preservation of project digital assets. You will ensure secure storage, consistent metadata and integration with CMS/DAMS, working with an external IT contractor.

The role supports bilingual (English/Cantonese/M Mandarin) archival workflows, AI-assisted transcription and protected data practices, contributing to public programs, exhibitions and research outputs.

Qualifications

• Qualification or equivalent experience in digital heritage, archives, or information management.
• At least two years' practical experience organizing digital collections.
• Knowledge of metadata and DAMS or similar systems.
• Strong written and spoken English; Cantonese/ Mandarin a plus.
• Ability to work independently and collaboratively.
• Familiarity with transcription, translation, or AI-assisted workflows.
• Experience handling confidential information and data protection.

Responsibilities

• Digital collections and preservation: Receive, check and organise recordings and associated files with consistent naming and version control; maintain secure copies and backups; track processing activity; flag risks.
• Metadata and systems: Prepare project files and metadata for CMS/DAMS; ensure transcripts and related material stay linked; assist IT contractor with issues.
• Photography and video: Central contact for project photos/videos; rename, adjust, and organise material; perform basic edits.
• Digital workflows and access: Support AI-assisted transcription/translation workflows; ensure consent and data-protection compliance; deliver material for bilingual online presence and public activities.
• Coordination and reporting: Liaise with IT contractor on storage, security and systems; track progress and provide records for evaluation and funder reporting; document workflows for partners.

Skills

Digital heritage

Archives management

Metadata knowledge

English proficiency

Cantonese/Mandarin

Independent working

Collaboration

Education

Relevant qualification or equivalent experience in digital heritage or related field

Tools

CMS/DAMS systems

CSV/XML/JSON

Image/Video editing basics

Job description

Hong Kong Maritime Museum Ltd is seeking a part-time Digital Officer to manage day-to-day processing, organization and preservation of project digital assets. You will ensure secure storage, consistent metadata and integration with CMS/DAMS, working with an external IT contractor.

The role supports bilingual (English/Cantonese/M Mandarin) archival workflows, AI-assisted transcription and protected data practices, contributing to public programs, exhibitions and research outputs.