Operation & Finance Office Manager

ADECCO Personnel Limited; Hong Kong Island; Presencial; HKD 420.000 - 640.000; Jornada completa

Descripción de la vacante

ADECCO Personnel Limited represents a well-established global technology solutions company in Hong Kong. The role leads office operations, finance administration and inventory management in a growing international business.

You will oversee daily office functions, handle bookkeeping, reconciliations and invoicing, liaise with banks and vendors, coordinate inventory and warehouse activities, supervise staff, and ensure regulatory compliance.

Formación

• Minimum 5 years' experience in banking ops, financial services, logistics, or regulated environments.
• Supervisory or team-lead experience.
• Hands-on bookkeeping, reconciliations, processing, and admin tasks.
• Familiar with internal controls, compliance, and documentation.
• Proficient in Excel (Pivot Tables) and ERP/inventory systems.
• English and Hindi fluency; Cantonese/Mandarin helpful.
• Detail-oriented, proactive, and able to work independently in a fast-paced setting.
• Strong accountability, integrity and problem-solving skills.

Responsabilidades

• Oversee daily office operations, facilities management, and administrative functions.
• Handle bookkeeping, expense management, bank reconciliations, invoicing, and payment administration.
• Liaise with banks, vendors, customers, and logistics partners.
• Coordinate inventory movements, stock reconciliations, and warehouse activities.
• Supervise warehouse staff and ensure compliance with procedures.
• Manage shipping, freight coordination, and import/export documentation.
• Support audits, financial reporting, and local compliance requirements.
• Act as the main contact for visitors, suppliers, and external stakeholders.

Conocimientos

Bookkeeping

Reconciliations

Transaction processing

Office administration

Excel Pivot Tables

ERP software

English

Hindi

Cantonese

Mandarin

Herramientas

ERP software

Descripción del empleo

Our client is a well-established global technology solutions company with an expanding presence in Hong Kong. This is an exciting opportunity to take ownership of office operations, finance administration, and inventory management within a growing international business.

Key Responsibilities

Oversee daily office operations, facilities management, and administrative functions.

Handle bookkeeping, expense management, bank reconciliations, invoicing, and payment administration.

Liaise with banks, vendors, customers, and logistics partners.

Coordinate inventory movements, stock reconciliations, and warehouse activities.

Supervise warehouse staff and ensure compliance with operational procedures.

Manage shipping, freight coordination, and import/export documentation.

Support audits, financial reporting, and local compliance requirements.

Act as the key point of contact for visitors, suppliers, and external stakeholders.

Requirements

Minimum 5 years' experience in banking operations, financial services, logistics, operations management, or a regulated environment.

Prior supervisory or team leadership experience.

Hands-on experience in bookkeeping, reconciliations, transaction processing, and office administration.

Familiar with internal controls, compliance procedures, and operational documentation.

Proficient in Excel (including Pivot Tables) and ERP/inventory management systems.

Fluent in English and Hindi; proficiency in Cantonese and/or Mandarin is preferred.

Detail-oriented, proactive, and able to work independently in a fast-paced environment.

Strong sense of accountability, integrity, and problem-solving ability.