Officer (Programmes & Operations) - Entrepreneurship Center

Hong Kong University of Science and Technology (HKUST); Hong Kong; On-site; HKD 335,000 - 603,000; Full time

Benefits offered by this job

Annual leave

Medical benefits

Dental benefits

Gratuity on contract completion

Job summary

HKUST Entrepreneurship Center is seeking an Officer (Programmes & Operations) to support operations, entrepreneurship programmes, and strategic initiatives within the Center. You will contribute to smooth administration, handle procurement, HR-related tasks, and coordination with internal and external stakeholders.

The role requires a bachelor’s degree and at least 3 years of post-qualification experience in operations or programme administration, with flexibility for occasional evening work and

Qualifications

• Bachelor’s degree is required.
• At least 3 years of post-qualification experience in operations, programme administration, project coordination, or related fields.
• Experience in the tertiary education sector, startup ecosystem, or entrepreneurship initiatives is an advantage.

Responsibilities

• Manage all eProcurement matters including purchase requests, purchase orders, goods receipt, and payment.
• Support HR-related matters for the Center, including recruitment and onboarding processes and candidate reviews.
• Serve as departmental liaison both internally and externally.
• Assist in office resources planning and maintain efficient operations, records management, and filing.
• Provide administrative support for entrepreneurship funding schemes, startup programs, and training.
• Maintain program databases, records, and performance reports.
• Support marketing activities, events coordination, and logistics.
• Perform other projects and administrative duties as assigned.

Skills

Interpersonal skills

Communication

Organizational skills

multitasking

Education

Bachelor's degree

Tools

MS Office (Excel, PowerPoint, Word)

Canva

Adobe Creative Suite

Job description

Department: Entrepreneurship Center

Job Posting Details

The HKUST Entrepreneurship Center (EC) supports innovation and entrepreneurship within the HKUST community, including students, alumni, faculty, and staff. It drives initiatives and provides support to foster an entrepreneurial culture and advance entrepreneurship development across the University. Through active engagement and partnerships, EC strives to nurture value-creating entrepreneurs who contribute to the economic and social development of Hong Kong and beyond.

With an energetic, dynamic, and entrepreneurial working culture, the Entrepreneurship Center (EC) is seeking a high-calibre individual to fill the position of Officer (Programmes & Operations). The appointee will play a key role in supporting the Center’s operations, entrepreneurship programmes, and strategic initiatives, while contributing to the smooth and effective administration of the Center. Duties include, but are not limited to:

• Manage all eProcurement matters including purchase requestions, purchase orders, goods receipt, payment etc.
• Support HR-related matters for the Center, including recruitment and onboarding processes and coordinate candidate reviews
• Serve as departmental liaison person of the Center both internally and externally
• Assist in office resources planning and maintain effective office operations, records management, and filing systems
• Provide administrative support for entrepreneurship funding schemes, startup support initiatives, and training programs
• Maintain program databases, records, and performance reports
• Support marketing activities, event coordination, and logistics arrangements
• Perform other projects and administrative duties as assigned.

Applicants should possess a bachelor’s degree and have at least 3 years of post-qualification relevant experience in operations, programme administration, project coordination, or related fields. Experience in the tertiary education sector, startup ecosystem, or innovation and entrepreneurship initiatives will be an advantage. The ideal candidate should be a mature and dependable self-starter with sound judgment, a strong sense of ownership, and a proven ability to get things done. He/She should be highly organized, detail-oriented, capable of managing multiple priorities simultaneously, and effective in coordinating with internal and external stakeholders. Proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Word, is required. Experience in graphic design and visual content creation using Canva, Adobe Creative Suite, or similar tools will be an advantage. Candidates should possess excellent interpersonal and communication skills, as well as a good command of written and spoken English and Chinese (including Cantonese and Putonghua). The appointee should be willing to work flexibly to support programmes and events, including occasional evening work, weekend duties, and travel outside Hong Kong.

Shortlisted candidates will be invited to attend an interview and a written assessment.

(Duration: 2 years, renewable)

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of the contract.

(Information provided by applicants will be used for recruitment and other employment-related purposes.Applicants should read th__ePersonal Information Collection Statementb__efore submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.