Officer / Manager, Fund Operations

Randstad Hong Kong Limited; Hong Kong; On-site; HKD 300,000 - 520,000; Full time

Job summary

Randstad Hong Kong Limited is seeking a proactive operations professional to join an asset management startup in Hong Kong. You will support daily trade confirmations, settlements, NAV processing, and investor subscriptions, while ensuring strict KYC/AML compliance under Hong Kong regulations.

The role reports to the COO and involves coordinating with fund administrators, custodians, banks, and external counsel to maintain accurate records, FRR reporting, and new fund setup.

Qualifications

• Bachelor’s degree in Finance, Accounting, Law, Business Administration, or related field.
• 1–3 years of fund operations or middle/back-office experience.
• Experience with SFC-licensed asset managers or custodians is highly preferred.
• Familiarity with SFC Type 4 and Type 9 activities.
• Fluency in English and Mandarin; Cantonese is a plus.
• Strong MS Office and Excel proficiency; Bloomberg experience is preferred.
• Knowledge of KYC/AML procedures and Hong Kong AML rules.

Responsibilities

• Handle daily trade support tasks including confirmations and settlements.
• Assist in daily reconciliations with administrators, custodians, and brokers.
• Coordinate NAV calculations and investor subscriptions/redemptions.
• Support investor account opening and KYC/AML reviews.
• Liaise with banks and brokers for payments and cash transfers.
• Support FRR reporting, audits, and daily compliance records.
• Assist in establishing new funds and review legal fund documents with counsel.

Skills

English proficiency

Mandarin proficiency

Independent worker

Attention to detail

Education

Bachelor’s degree in Finance, Accounting, Law, Business Administration or related field

Tools

Excel

Bloomberg

Fund accounting systems

Job description

About the company

Our client is a dynamic and fast-growing asset management start-up based in Hong Kong. Holding SFC Type 4 and Type 9 licences, they are committed to delivering innovative investment solutions. They foster an agile environment where proactive individuals can thrive, make a direct commercial impact, and grow alongside the business.

About the team

You will be part of a lean, high-performing operations team, reporting directly to the Chief Operating Officer (COO). The team culture is collaborative, fast-paced, and highly supportive. You will work closely with internal stakeholders and external service providers, gaining unparalleled exposure to all facets of the fund operations lifecycle.

About the job

• Handle daily trade support tasks, including trade confirmation, instruction transmission, settlement follow-up, and corporate action processing.

• Assist in daily position and cash reconciliations with fund administrators, custodians, prime brokers, and counterparties to promptly resolve any discrepancies.

• Coordinate with external fund administrators on Net Asset Value (NAV) calculations, review NAV documents, and process investor subscriptions and redemptions.

• Support investor account opening procedures, including strict adherence to KYC/AML reviews and documentation, ensuring full compliance with Hong Kong's Anti-Money Laundering regulations.

• Liaise with banks, custodians, and brokers for account maintenance, processing payments, and cash transfers.

• Assist in fulfilling the regulatory obligations of the SFC-licensed corporation, including Financial Resources Rules (FRR) reporting, annual audits, and daily compliance record-keeping.

• Support the establishment of new funds and assist in reviewing legal fund documents, interfacing directly with external legal counsel.

Skills & experiences required

• Bachelor’s degree in Finance, Accounting, Law, Business Administration, or a related field; a legal background is highly preferred.

• 1 to 3 years of relevant experience in fund operations, middle/back-office functions, or fund administration (experience at SFC-licensed asset management companies or custodian banks is highly preferred).

• Familiarity with the operations and regulatory environment of SFC-licensed corporations, specifically Type 4 and Type 9 regulated activities.

• Fluent in both written and spoken English and Mandarin; proficiency in Cantonese is a strong advantage.

• Proficient in MS Office (especially Excel); prior experience with Bloomberg or fund accounting systems is highly preferred.

• Meticulous, responsible, and highly organised; capable of working independently in a fast-paced start-up environment.

• Bonus qualifications include prior involvement in setting up Hong Kong asset management companies, or holding relevant professional qualifications such as HKICPA, ACCA, or CFA.