Office Operations & Administrative Coordinator

Project Recruit; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Benefits offered by this job

Annual Leave

Medical Insurance

Performance Bonus

Job summary

Project Recruit in Hong Kong is seeking an organized Office Administrator to manage day-to-day operations, support multiple departments, and coordinate facilities and procurement. This role requires strong communication, multitasking, and proficiency in MS Office.

The ideal candidate will have a Diploma or higher in Business Administration or related field, about 2 years of experience in similar roles, and a proactive, detail-oriented attitude. Local Hong Kong office experience is a plus.

Qualifications

• Diploma or above in Business Administration, Management, or related discipline.
• Ideally 2 years of experience in office administration or a similar role.
• Experience in corporate, SME, or professional services environment preferred.
• Proficient in Microsoft Office and online scheduling software.

Responsibilities

• Manage day-to-day office operations and administrative activities.
• Maintain a clean, organized, and professional office environment.
• Coordinate office maintenance, repairs, and facility-related matters.
• Monitor and replenish office supplies, pantry items, and stationery.
• Handle incoming and outgoing mail, courier services, and deliveries.
• Maintain office filing systems and company records.
• Receive and coordinate document handover to accountant for book-keeping.
• Liaise with building management, landlords, contractors, and service providers.
• Assist with meeting arrangements, room bookings, and company events.
• Coordinate travel reservations and accommodation arrangements when required.
• Prepare administrative reports, purchase orders, and expense documentation.
• Process invoices and ensure timely submission for payment.
• Maintain records of office-related expenses and budgets.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Customer service mindset

Problem solving

Education

Diploma in Business Administration/Management

Tools

Microsoft Office

Monday.com

Job description

Project Recruit in Hong Kong is seeking an organized Office Administrator to manage day-to-day operations, support multiple departments, and coordinate facilities and procurement. This role requires strong communication, multitasking, and proficiency in MS Office.

The ideal candidate will have a Diploma or higher in Business Administration or related field, about 2 years of experience in similar roles, and a proactive, detail-oriented attitude. Local Hong Kong office experience is a plus.