Office Manager (Fixed Term Contract)

Global Switch Limited; Hong Kong; Hybrid; HKD 150,000 - 190,000; Full time

Job summary

Global Switch is seeking an Office Manager for a 5-month fixed-term contract in Hong Kong to ensure smooth and professional administrative operations in the office, creating a well-organised and welcoming environment for employees, visitors, and stakeholders.

You will play a central role in shaping and sustaining the office culture, acting as a connector between teams, fostering collaboration, and promoting a positive, inclusive working environment.

Qualifications

• Strong organisational and administrative capabilities.
• Excellent communication and interpersonal skills.
• Ability to foster an inclusive, collaborative culture.

Responsibilities

• Oversee day-to-day office operations to ensure a well-organised, efficient, and welcoming environment.
• Manage office logistics including procurement, inventory, equipment maintenance, and vendor relationships.
• Coordinate with facilities for repairs, space planning, and health, safety, and environmental standards.

Job description

About the Role

As Office Manager (5 month, Fixed Term Contract), you will be responsible for the smooth and professional running of the office's administrative operations, ensuring a well‑organised, efficient, and welcoming environment for employees, visitors, and stakeholders.

You will play a central role in shaping and sustaining the office culture, acting as a connector between teams, fostering collaboration, and promoting a positive, inclusive working environment. As a trusted communicator, you will ensure that key messages are delivered clearly and consistently across the office, supporting alignment and engagement at all levels.

Key Responsibilities

• Oversee the day‑to‑day running of the office, ensuring a well‑organised, efficient, and welcoming environment.


• Manage office logistics, including procurement and inventory of supplies, coordination of office equipment maintenance, and oversight of vendor relationships to ensure timely delivery of goods and services.


• Liaise with facilities teams to coordinate repairs, maintenance, and space planning, ensuring the office environment supports productivity and complies with health, safety, and environmental standards.


• Act as a cultural ambassador for the office, actively promoting a positive, inclusive, and collaborative workplace culture that aligns with company values.


• Provide support and guidance to new starters, ensuring a smooth onboarding experience and helping them integrate into the team.


• Support internal messaging, coordinate site‑wide updates, and act as a trusted point of contact for both internal and external stakeholders.


• Assist in the planning and coordination of office‑based initiatives, including infrastructure upgrades, service enhancements, and team events.


• Drive a culture of continuous improvement by identifying opportunities to streamline office processes, enhance executive support, and improve team connectivity.

About you

You’re an organised, proactive, and people‑focused professional who thrives at the centre of a busy, dynamic workplace. With strong administrative capability and a natural talent for creating a welcoming, well‑run environment, you take pride in ensuring the office operates smoothly, efficiently, and professionally every day. You excel at building relationships, connecting teams, and fostering a positive, inclusive culture that reflects the organisation’s values.

As a trusted communicator, you’re confident engaging with employees, visitors, and senior leaders ensuring messages are clear, consistent, and aligned across the office. You balance day‑to‑day operational responsibilities with project coordination, governance support, and continuous improvement, always looking for ways to enhance the employee experience and strengthen collaboration. Reliable, adaptable, and service‑driven, you bring energy, structure, and care to a role that is essential to the success of the office.

Key Requirements

• Builds trust and credibility through transparent, timely, and responsive interactions, ensuring that information is shared openly and that feedback is actively sought and addressed.


• Works effectively across departments to support office‑wide initiatives and ensure alignment with enterprise goals.


• Facilitates coordination and engagement between teams, ensuring that projects and operational activities benefit from diverse perspectives and expertise.


• Promotes a positive office culture by connecting people, supporting team initiatives, and modelling Global Switch’s values, Precision, People, Impact, and Evolution.


• Handles sensitive and confidential information with the utmost care, ensuring data privacy and compliance with all relevant policies and regulations.


• Maintains high standards in documentation, scheduling, and stakeholder interactions, ensuring accuracy, consistency, and reliability in all administrative processes.


• Thrives in a fast‑moving environment, responding to changing priorities with agility and a solutions‑focused mindset.

About Global Switch

You might not know it, but you use a data centre like Global Switch every day. Whether you're browsing the web, streaming, playing a game, or simply making a purchase, you are relying on data centres around the world. Global Switch is a trusted name in the industry, with over 20 years of experience and a commitment to long‑term partnerships and sustainability.

We value excellence and teamwork, and we always strive to deliver the best customer service and satisfaction. We are a team of skilled and passionate professionals, proud of who we are and what we do. Joining us means becoming part of a team that values learning and growth.

As an equal‑opportunity employer, Global Switch is committed to providing a working culture that values diversity and inclusion and is committed to making reasonable adjustments to provide a barrier‑free recruitment process and working environment.