Office Management Officer (Workplace Administration, Workspace Planning, Microsoft 365, Stakeholder Management)

Classy Wheeler Limited; Hong Kong; On-site; HKD 180,000 - 240,000; Full time

Job summary

Classy Wheeler Limited is seeking an Office Management Officer in Hong Kong to oversee workplace administration, workspace planning, and stakeholder engagement. The role focuses on coordinating seating, onboarding, relocations, and post-move support to create an efficient office experience.

The candidate will manage digital channels (SharePoint/Teams) and drive continuous improvement in office processes, with a focus on data-driven space utilization and collaboration.

Qualifications

• Diploma or Degree in Business Administration, Management, Facilities Management, Hospitality, Communications or related discipline.
• Around 3 years of experience in office management, workplace administration, facilities coordination, project support, or employee engagement.
• Proven track record coordinating multiple stakeholders across various levels and managing multi-disciplinary priorities.
• Experience in supporting workplace transformation, office relocation, or facilities improvement projects.
• Strong analytical, reporting, and problem-solving skills with high attention to detail.

Responsibilities

• Coordinate workspace allocation, seating arrangements, floor plans, occupancy records, and employee movements.
• Support onboarding, internal transfers, offboarding, team moves, and restacking from a workplace experience perspective.
• Serve as the primary contact for workspace inquiries, seating requests, and general employee workplace support.
• Plan and execute office relocation and workspace optimization projects, including move planning, communication, and post-move support.
• Develop and maintain digital communication channels on SharePoint and Teams to ensure workplace guidelines and announcements.
• Monitor workspace utilization, conduct occupancy analysis, and deliver structured reporting for workspace planning.
• Collaborate with divisional managers to understand growth needs and support organizational change.
• Facilitate employee engagement programs, town halls, workplace campaigns, and collaboration initiatives.
• Streamline office administration processes by identifying continuous improvement opportunities and leveraging digital solutions.

Skills

Stakeholder management

Workspace planning

Office administration

Project support

Education

Diploma or degree in Business Administration or Facilities Management

Tools

SharePoint

Teams

Excel

PowerPoint

Forms

Planner

Job description

Office Management Officer (Workplace Administration, Workspace Planning, Microsoft 365, Stakeholder Management)

Client Description

Company Description: A leading banking and financial services group based in Hong Kong, offering comprehensive commercial banking, personal banking, and wealth management services to corporate and retail customers across the region.
Location: Hong Kong
Nature: Renewable Contract

Candidate with more solid experience may be considered for Office Management Manager.

Job Description

• Coordinate workspace allocation, seating arrangements, floor plans, occupancy records, and employee movements across the division.
• Support onboarding, internal transfers, offboarding, team moves, and restacking arrangements from a workplace experience perspective.
• Serve as the primary point of contact for workspace inquiries, seating requests, and general employee workplace support.
• Plan and execute office relocation and workspace optimization projects, including move planning, communication, and post‑move support.
• Develop and maintain digital communication channels on SharePoint and Teams to ensure workplace guidelines and announcements remain current.
• Monitor workspace utilization, conduct occupancy analysis, and deliver structured reporting to support strategic workspace planning.
• Collaborate with divisional managers to understand team growth requirements and support organizational change initiatives.
• Facilitate employee engagement programs, town halls, workplace campaigns, and collaboration initiatives to enhance workplace experience.
• Streamline office administration processes by identifying continuous improvement opportunities and leveraging digital solutions.

Job Requirements

• Diploma or Degree holder in Business Administration, Management, Facilities Management, Hospitality, Communications, or a related discipline.
• Around 3 years of experience in office management, workplace administration, facilities coordination, project support, or employee engagement.
• Proven track record in coordinating multiple stakeholders across various organizational levels and managing multi-disciplinary priorities.
• Prior experience in supporting workplace transformation, office relocation, or facilities improvement projects.
• Strong analytical, reporting, and problem-solving skills with high attention to detail in a dynamic environment.
• Proficient in Microsoft 365 tools including SharePoint, Teams, Excel, PowerPoint, Forms, and Planner for collaboration and process tracking.