Office Assistant (Quarry Bay)

Jones Lang LaSalle Ltd; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

Jones Lang LaSalle Ltd in Hong Kong is seeking an on-site Facilities/Office Services Coordinator. You will ensure cleanliness, handle courier services, manage mail and parcels, and coordinate with banks and chambers of commerce to meet deadlines.

You will oversee stock levels, arrange meeting spaces, and escort vendors to ensure security and safety protocols are followed. The role requires a Diploma/Degree in FM/PM and at least 2 years of related experience with strong English communication and

Qualifications

• Diploma / Degree in Facilities Management / Property Management or relevant disciplines.
• 2 years of relevant experience in FM/PM field preferred
• Proficiency in both written and spoken English with good presentation and communication skill
• Interface with clients, landlords, consultants, contractors, and suppliers required

Responsibilities

• Ensure the cleanliness and orderliness of pantries, general office areas, and gallery spaces.
• Provide timely and secure courier services to Client’s Management, ensuring prompt delivery of documents and materials as required.
• Manage all incoming and outgoing mail and parcels: collect, sort, log, and deliver correspondence to designated users. Serve as the primary point of contact for mailroom operations, ensuring accuracy and confidentiality.
• Submit and retrieve official documents from external entities including local banks and the Hong Kong General Chamber of Commerce (HKGCC), adhering to deadlines and compliance protocols.
• Conduct regular stocktaking and maintain optimal inventory levels of essential office supplies, including stationery, printing paper, and distilled water. Proactively reorder items to prevent shortages.
• Escort approved vendors and service providers during scheduled visits for routine maintenance or installations, ensuring compliance with office security and safety procedures.
• Prepare and arrange meeting rooms and event spaces according to specifications — including furniture setup to support seamless internal and client-facing engagements.

Skills

Facilities Management

English Communication

Client Liaison

Education

FM/PM Diploma or Degree

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

Ensure the cleanliness and orderliness of pantries, general office areas, and gallery spaces.

Provide timely and secure courier services to Client’s Management, ensuring prompt delivery of documents and materials as required.

Manage all incoming and outgoing mail and parcels: collect, sort, log, and deliver correspondence to designated users. Serve as the primary point of contact for mailroom operations, ensuring accuracy and confidentiality.

Submit and retrieve official documents from external entities including local banks and the Hong Kong General Chamber of Commerce (HKGCC), adhering to deadlines and compliance protocols.

Conduct regular stocktaking and maintain optimal inventory levels of essential office supplies, including stationery, printing paper, and distilled water. Proactively reorder items to prevent shortages.

Escort approved vendors and service providers during scheduled visits for routine maintenance or installations, ensuring compliance with office security and safety procedures.

Prepare and arrange meeting rooms and event spaces according to specifications — including furniture setup to support seamless internal and client-facing engagements.

Required Skills and Experience

Diploma / Degree in Facilities Management / Property Management or relevant disciplines.

2 years of relevant experience in FM/PM field preferred

Proficiency in both written and spoken English with good presentation and communication skill

Interface with clients, landlords, consultants, contractors, and suppliers required

Location:

On-site –Hong Kong, SAR, China

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Commercial & Industrial Property Management 101-1,000 employees

We’re a leading professional services firm that specializes in real estate and investment management. JLL shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

We’re a leading professional services firm that specializes in real estate and investment management. JLL shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

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