Office Assistant, Administration

CITIC Securities International Company Limited; Hong Kong Island; On-site; HKD 167,000 - 246,000; Full time

Job summary

CITIC CLSA is seeking an Office Support / Logistics Assistant to help keep our Hong Kong office running smoothly. You will handle document delivery, mail distribution, data entry, room setup, and basic facilities tasks, supporting cross‑department teams with accuracy and courtesy.

The role requires good communication, reliable time management and the ability to prioritize routine and ad-hoc duties. Cantonese or Mandarin language skills are preferred, and you will work on-site in our Hong Kong

Qualifications

• Minimum 1 year of relevant experience.
• Secondary school or above.
• Ability to prioritize routine tasks and ad-hoc assignments.
• Effective communication with team and co-workers.
• Willingness to learn new skills and adapt to change.
• Proficiency in basic data processing and OA systems.
• Provide friendly and efficient service to internal/external parties.
• Cantonese or Mandarin language skills preferred.

Responsibilities

• Deliver documents, packages and items between offices and departments.
• Sort items for delivery and plan efficient delivery routes.
• Enter data on incoming/outgoing postage and courier items.
• Sort and distribute incoming mail to departments.
• Assist with mail collection and daily post office deliveries.
• Support with office events and ad-hoc logistics tasks.
• Assist with movement of items during relocation projects.
• Set up meeting rooms and reset spaces after meetings.

Skills

Data entry

Communication

Time management

Team collaboration

Education

Secondary education or above

Tools

OA System

Office Software

Job description

CITIC CLSA provides global investors and corporate executives with insights, liquidity and capital to drive their growth strategies.

Award-winning research, an extensive Asia footprint, direct links to China and highly experienced finance professionals differentiate our innovative products and services in asset management, corporate finance, equity and debt capital markets, securities and wealth management.

As part of CITIC Securities (SSE: 600030, SEHK: 6030), China’s leading investment bank, CITIC CLSA is uniquely positioned to facilitate cross-border capital flows and connect China to the world and the world to China.

CITIC CLSA operates from 13 countries across Asia, Australia, Europe and the Americas. For further information, please visit www.clsa.com.

Key Areas of Responsibilities

• Collect and deliver documents, packages and other items between offices and departments travelling by foot or public conveyance
• Sort items to be delivered according to the delivery route
• Plan and follow the most efficient routes for delivering goods
• Data entry on incoming and outgoing postage / courier items
• Sort and distribute incoming mail to departments
• Collect, seal and stamp outgoing mail and deliver mail to the Post Office daily
• Special duty / ad-hoc logistic tasks during Forum or office event
• Collect / deliver physical shares to / from CCASS & Computershare
• Scan Account Opening Document to DMS
• Operate office equipment and facilities, i.e. photocopying, binding
• Miscellaneous work, i.e. duplicate keys, conduct monthly water testing, conduct quarterly temperature reading
• Assist with relocation project, i.e. move of personal belongings / furniture, clean up, etc
• Daily meeting room set up & reinstating
• Assist with packing / logistics of year calendar / Fung Shui book / plush toy / CLSA shop order
• Regular monitoring on office supplies and place order when necessary, i.e. printing paper, paper towel, tissue paper, liquid soap, alcohol, etc
• Regular sanitization of public area, refill of hand sanitizers

Requirements

• Minimum 1 year of relevant experience
• Secondary school or above
• Assigned job to be completed successfully on time
• Learn to prioritize routine tasks and ad-hoc job assignment
• Maintain effective communication with team members & co-workers to create better relationships and improves productivity to the team
• Learning new skills or improve existing ones in order to adapt to the changing work environment
• Learn effective computer skills on data processing & OA system
• Provide friendly and efficient services to internal / external parties
• Proficiency in Cantonese or Mandarin is preferred