Administrative Assistant / Office Assistant

Seven Elements Investment Holdings Limited; Hong Kong; On-site; HKD 290,000 - 424,000; Full time

Job summary

Seven Elements Investment Holdings Limited is seeking an Administrative Support staff to handle day-to-day office tasks, procurement, records, and supplier coordination in a listed company environment. You will manage meeting logistics, front desk duties, and assist with executive travel arrangements.

The role requires 1–3 years of office administration experience, fluency in English, Cantonese and Mandarin, and strong MS Office skills.

Qualifications

• Form 5 / DSE or above; Higher Diploma or degree holder preferred.
• 1–3 years of relevant office administration experience; listed company exposure a plus.
• Excellent command of spoken and written English, Cantonese, and Mandarin.
• Proficient in MS Word, Excel, PowerPoint; Chinese word processing.
• Able to work independently with confidentiality and strong coordination skills.

Responsibilities

• Perform day-to-day office administrative duties including document processing, filing and record-keeping.
• Handle procurement of office supplies, inventory management and equipment maintenance coordination.
• Assist in processing departmental expense reimbursements with Finance team.
• Maintain fixed assets register and conduct periodic stock-taking.
• Manage meeting room bookings and reception duties for internal/external meetings.
• Prepare meeting materials, draft minutes and assist with diary management.
• Provide logistical support for company events and travel arrangements.
• Assist with external errands including cheque banking, posting and document delivery.

Skills

English proficiency

Cantonese

Mandarin

Education

Form 5 / DSE

Diploma or degree

Tools

MS Word

Excel

PowerPoint

Chinese word processing

Job description

Seven Elements Investment Holdings Limited is a company listed on the Main Board of The Stock Exchange of Hong Kong Limited (Stock Code: 01660). We are principally engaged in the financial services industry. As a financial industry company, we are committed to fostering a stable, compliant and professional corporate culture, offering our employees a strong platform for career development and competitive remuneration.

Key Responsibilities

1. General Administrative Support

Perform day-to-day office administrative duties, including document processing, filing, and maintenance of record-keeping systems;

Handle procurement of office supplies, inventory management, and coordination of equipment maintenance to ensure adequate office resources;

Assist in processing departmental expense reimbursements and related documentation in coordination with the Finance team;

Maintain the register of fixed assets and office equipment, and conduct periodic stock-taking.

2. Meeting & Reception Support

Manage and coordinate meeting room bookings, providing venue and facility support for internal and external meetings;

Assist in preparing meeting materials, consolidating agendas, and drafting meeting minutes;

Handle front desk reception duties, including answering phone calls, greeting visitors, and managing incoming/outgoing mail and courier services;

3. Cross-functional Coordination & Communication

Maintain effective communication with different departments to coordinate administrative matters;

Provide logistical and administrative support for company events (e.g., annual dinners, staff activities, training sessions);

Assist with senior executives' diary management and travel arrangements.

4. Office Operations & External Errands

Manage replenishment of office and pantry supplies, and ensure a well-maintained office environment;

Perform external errands, including handle cheque banking, posting, and delivery/collection of documents;

Assist in maintaining compliance documentation and filing in line with the internal control requirements of a listed company;

Perform any other duties as assigned by supervisors.

Requirements

Form 5 / DSE or above; Higher Diploma or degree holder preferred;

1–3 years of relevant office administration experience; experience in a listed company or sizable organization is an advantage;

Excellent command of spoken and written English, Cantonese, and Mandarin;

Proficient in MS Word, Excel, PowerPoint, and Chinese word processing;

Responsible, detail-oriented, with strong communication and coordination skills;

Able to work independently with a service-oriented mindset and a high awareness of confidentiality.