Office Administrator

Cummins Asia Pacific; Hong Kong; On-site; HKD 167,000 - 279,000; Full time

Job summary

Cummins Inc. is seeking an administrative support professional to coordinate documents, input data, and prepare routine reports under moderate supervision. You will support a team or department, handle scheduling, communications, and basic accounting-related documentation in a on-site Hong Kong office.

The role emphasizes accuracy, responsiveness, and the ability to work with multiple stakeholders while maintaining established procedures and integrity of data.

Qualifications

• High school diploma or equivalent required.
• Some work experience in administrative roles preferred.

Responsibilities

• Provides administrative support by conducting research, preparing statistical reports and addressing routine information requests.
• Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.
• Assists with data collection, data entry and report generation on various departmental related activities.
• Assists with associate functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. Responds to, or redirects, routine inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
• Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
• Documents and maintains departmental policies and procedures. Participates as a team member on departmental related business improvement assignments and projects as needed.
• Performs other routine administrative activities as needed per the established procedures of the organization and/or department.

Skills

Action oriented

Communicates effectively

Customer focus

Ensures accountability

Plans and aligns

Data Analytics

Data Visualization

Values differences

Education

High school diploma or equivalent

Job description

Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Performs activities under a moderate degree of supervision.

Job Summary

Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Performs activities under a moderate degree of supervision.

Key Responsibilities

• Provides administrative support by conducting research, preparing statistical reports and addressing routine information requests.
• Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.
• Assists with data collection, data entry and report generation on various departmental related activities.
• Assists with associate functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. Responds to, or redirects, routine inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
• Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
• Documents and maintains departmental policies and procedures. Participates as a team member on departmental related business improvement assignments and projects as needed.
• Performs other routine administrative activities as needed per the established procedures of the organization and/or department.

Competencies

• Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Customer focus - Building strong customer relationships and delivering customer‑centric solutions.
• Ensures accountability - Holding self and others accountable to meet commitments.
• Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.
• Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.
• Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.
• Values differences - Recognizing the value that different perspectives and cultures bring to an organization.

Education, Licenses, Certifications

• High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.

Experience

• Requires some work experience or intermediate level knowledge obtained through education, training or on‑the‑job experience.

N/A

Job

General Management

Organization

Cummins Inc.

Role Category

On‑site with Flexibility

Job Type

Office

ReqID

2436177

Relocation Package

No

100% On‑Site

No