Administration Team Leader

Celestica; Hong Kong; On-site; HKD 223,200 - 334,800; Full time

Job summary

Celestica in Hong Kong is seeking an experienced Administrative Assistant to provide comprehensive administrative support and coordination for various corporate functions. The ideal candidate will have strong organisational skills and proficiency in administrative software.

This role involves handling logistics for meetings and travel, preparing reports, and mentoring new administrative staff. A Bachelor’s degree and a minimum of four years of relevant experience are required. Celestica promotes an inclusive environment where all are valued and respected.

Qualifications

• Minimum of four to six years’ relevant experience.
• Bachelor’s degree in a related field or equivalent education and experience.
• Knowledge of the applicable areas of Celestica business.

Responsibilities

• Coordinates meetings and events both on and off-site.
• Handles logistics for travel and meetings.
• Prepares correspondence and presentation materials.
• Maintains office files and databases.
• Completes expense reimbursement forms.

Skills

Strong knowledge of computer applications

Effective communication skills

Ability to prioritize tasks

Confidentiality management

Positive professional image

Organizational skills

Education

Bachelor’s degree in a related field

Tools

Access

Excel

Word

PowerPoint

Job description

Region: Asia
Country: Hong Kong
State/Province: Hong Kong
City: Hong Kong

Responsibilities

• Coordinates a wide variety of larger scale meetings and events on and off site including schedules facilities and negotiates for their use; handles logistics; develops and distributes agendas and schedules; schedules participants; acts as the main point of contact for meeting information.
• Coordinates national and international travel.
• Receives and reviews incoming mail and messages and prioritizes and forwards as appropriate.
• Prepares correspondence, agendas and presentation graphics.
• Creates and maintains office files and databases.
• Completes and submits expense reimbursement forms and reconciles credit card statements.
• Interacts with internal and external customers on a daily basis.
• Acts as an information resource in routine and unusual situations.
• Provides interpretation of department policies and guidelines.
• Coordinates and completes a wide variety of special projects.
• Gathers information for production of reports, org charts, administrative procedures and company guidelines.
• Creates forms, checklists and procedures to promote efficiency and consistent operations across the department or business unit.
• Leads administrative meetings and luncheons, teambuilding initiatives and communication efforts to share best practices and promote teamwork.
• Mentors new administrative assistants and provides training and work direction.

Knowledge, Skills, and Competencies

• Strong knowledge of computer applications and the ability to accurately perform tasks in some or all of the following applications: Access, Excel, Word and PowerPoint.
• Knowledge of the applicable areas of Celestica business in which the incumbent is located.
• Ability to communicate effectively, both verbally and in writing, with a wide variety of internal and external customers.
• Ability to evaluate multiple ongoing tasks and non-routine situations, determine priorities and organize work in a manner that allows for timely completion of projects.
• Ability to manage a wide variety of sensitive business and employee information in a confidential manner.
• Ability to present a positive, professional image of the company to a wide variety of contacts.
• Ability to efficiently organize, file and retrieve hard copy and electronic information relating to the business of the work unit.

Physical Demands

• Duties of this position are generally performed in a normal office environment.
• Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data.
• Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc.) are frequently required.

Typical Experience

• Four to six years’ relevant experience.

Typical Education

• Bachelor’s degree in a related field, or consideration of an equivalent combination of education and experience.
• Educational requirements may vary by geography.

Celestica is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on any protected status (including race, religion, national origin, gender, sexual orientation, age, marital status, veteran or disability status or other characteristics protected by law). At Celestica we are committed to fostering an inclusive, accessible environment, where all employees and customers feel valued, respected and supported. Special arrangements can be made for candidates who need it throughout the hiring process. Please indicate your needs and we will work with you to meet them.