Manager - Company Secretarial Service

Hang Lung Properties Limited; Hong Kong; On-site; HKD 1,200,000 - 2,000,000; Full time

Job summary

Hang Lung Properties Limited is seeking a seasoned Company Secretary to manage the full spectrum of corporate secretarial duties for two Hong Kong listed entities and their subsidiaries, ensuring compliance with applicable laws and governance standards.

The role requires HKCGI/CGI associate membership, a relevant bachelor’s degree, 10 years of listed-company experience, and strong bilingual communication in English and Chinese. Fluency in Mandarin preferred for cross-border coordination.

Qualifications

• Bachelor’s degree in Corporate Governance, Business Administration, or related discipline.
• Associate Membership with HKCGI/CGI.
• Minimum 10 years of solid company secretarial experience in listed companies or professional firms.
• Sound knowledge of HK Listing Rules, SFO, Companies Ordinance, and secretarial practices for HK and BVI companies.

Responsibilities

• Manage full spectrum of company secretarial duties for two HK-listed companies and subsidiaries to ensure compliance with laws and regulations.
• Coordinate and support board, board committees, and shareholders’ meetings, including notices, agendas, minutes, and resolutions.
• Prepare annual and interim reports, announcements, circulars and other related documents.
• Monitor changes in laws and governance requirements and recommend actions for compliance.
• Oversee timely preparation and submission of statutory filings and maintenance of records and registers.
• Review and provide guidance on work of assistant managers for accuracy and timeliness.
• Liaise with internal and external stakeholders.
• Participate in ad-hoc projects as required.

Skills

Interpersonal skills

Communication

Problem solving

Detail-oriented

Teamwork

Education

Bachelor’s degree in Corporate Governance/Business Administration

Tools

Microsoft Office

Job description

Hang Lung Group Limited (SEHKstock code: 00010) has been engaged in real estate development since 1960.Through itssubsidiary Hang Lung Properties Limited (SEHKstock code: 00101),the Group manages a portfolio of over 3.5 million square meters of retail, office, residential, and hotel properties across Hong Kong and the Chinese Mainland.

The Group’s diverse portfolio in Hong Kong includes office towers and malls in prime districts, as well as luxury residential developments in prestigious areas. In the Mainland, under the signature “66” brand, the Company’s mixed-use and retail developments are regarded as premium landmarks, strategically located in the hearts of key cities of Shanghai, Shenyang, Jinan, Wuxi, Tianjin, Dalian, Kunming, Wuhan, and Hangzhou.

Our people are the precious asset of the Hang Lung family and the key to our success. They drive forward our development through their commitment, professionalism and caring services. As we extend our business horizons, we continue to devote significant resources and energy to developing the expertise and skills of our outstanding team.

Integrity, Sustainability, Excellence, and Openness are at the heart of who we are. If you share these values, you could be the talent we are looking for. Join us and grow with us.

Responsibilities

• Manage and handle the full spectrum of company secretarial duties for two Hong Kong listed companies and their subsidiaries to ensure compliance with all applicable laws and regulations.
• Coordinate and support board, board committees and shareholders’ meetings, including preparation of notice, agenda, minutes/resolutions and other associated documents.
• Prepare annual/interim reports, announcements, circulars and other related documents.
• Monitor changes and developments in relevant laws, regulations and governance requirements, and recommend appropriate actions to ensure ongoing compliance.
• Oversee the timely preparation and submission of statutory filings and ensure the proper maintenance of corporate records and statutory registers.
• Review and provide guidance on the work of assistant managers to ensure accuracy, quality, and timely completion.
• Liaise and coordinate with internal and external stakeholders.
• Participate in ad-hoc projects and assignments as required.

Requirements

• Bachelor’s degree in Corporate Governance, Business Administration, or related discipline.
• Associate Membership with HKCGI/CGI.
• Minimum 10 years of solid company secretarial experience, gained from reputable listed companies or professional firms.
• Sound knowledge in Hong Kong Listing Rules, Securities and Futures Ordinance, Companies Ordinance, BVI Companies Act and secretarial practices for companies incorporated in Hong Kong and BVI.
• Proficient in Microsoft Office applications, including word processing, PowerPoint and Excel.
• Proactive, self-motivated, detail-oriented, and able to work independently as well as collaboratively within a team.
• Strong interpersonal, communication, organization, and problem-solving skills, with the ability to manage multiple priorities effectively.
• Good command of written and spoken Chinese and English, Mandarin is preferred.
• Embracing our values of integrity, sustainability, excellence and openness.

We are an equal opportunity employer and are committed to fostering a diverse workforce and an inclusive workplace where employees are treated with respect. We welcome applications from all qualified candidates regardless of race, ethnicity, color, gender, age, religion, disability, marital status, or any other characteristic protected by Hong Kong law.

If you have specific needs that require reasonable accommodation during the recruitment process, please let us know.

Personal Information Collection Statement (For recruitment purposes)

Information collected by Hang Lung Properties Limited and/or its associated companies will be treated in strict confidence and will be used exclusively for recruitment and other employment-related purposes. Information collected may be disclosed to such person or organization for the purpose of verifying the accuracy of the information provided by the applicant. The provision of true, complete and accurate information required in support of applications is necessary for selection purposes. Failure to do so may affect the processing and outcome of your application. Applicants who do not hear from us within 8 weeks from the date of application may consider their applications unsuccessful and their personal data will typically be destroyed within 12 months after rejection of the application. Applicant has the right to request access to and correction of your personal data in writing to “Data Protection Officer of Hang Lung Properties Limited” at 28/F, Standard Chartered Bank Building, 4 Des Voeux Road Central, Hong Kong.

For further information, please refer to Hang Lung Properties Limited’s Privacy Statement at https://www.hanglung.com/en-us/special-pages/privacy-policy-statement .