Legal Practice Assistant — Client & Admin Specialist

Mayer Brown; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

Mayer Brown in Hong Kong is seeking a proactive Legal Secretary to provide full secretarial support to partners and associates. The role involves calendar management, travel arrangements, billing, and drafting correspondence, with strong emphasis on client service and teamwork.

Applicants should have secretarial training or equivalent, legal experience, excellent English communication, and proficiency in MS Office; knowledge of Chinese/Mandarin is a plus.

Qualifications

• Degree/Diploma holder or completion of formal secretarial training.
• Legal secretarial experience from well regarded law firms.
• Strong communication skills in English; knowledge of Chinese/Mandarin is a plus.
• Strong computer skills and typing; highly proficient in MS Office.
• Interpersonal skills to interface with internal and external clients; highly organized and responsible.
• Detail-oriented; able to multitask and work independently under pressure.
• Flexibility to work beyond office hours as required.

Responsibilities

• Provide full spectrum of secretarial support to partners and associates.
• Schedule meetings, arrange travels, manage diaries, handle correspondence.
• Coordinate and manage local and overseas business-related activities.
• Assist in reports preparation to facilitate strategic planning.
• Assist in drafting letters and preparing presentation materials.
• Prepare bills to clients and input timesheets for fee-earners.
• Communicate effectively with management and clients.
• Provide a responsive and professional support service with teamwork.
• Maintain case files and legal databases and record keeping.

Skills

Communication

Organization

Multitasking

Client service

Attention to detail

Education

Secretarial training or Diploma

Tools

MS Office

Job description

Mayer Brown in Hong Kong is seeking a proactive Legal Secretary to provide full secretarial support to partners and associates. The role involves calendar management, travel arrangements, billing, and drafting correspondence, with strong emphasis on client service and teamwork.

Applicants should have secretarial training or equivalent, legal experience, excellent English communication, and proficiency in MS Office; knowledge of Chinese/Mandarin is a plus.