Legal Secretary & Team Coordinator - Multilingual Support

King & Wood; Hong Kong; On-site; HKD 250,000 - 380,000; Full time

Job summary

King & Wood in Hong Kong is seeking a diligent secretary to provide a range of secretarial and administrative support to lawyers, coordinating with the team and presenting the firm professionally to clients.

The role covers diary management, travel arrangements, document preparation, billing support, records management and confidentiality.

Fluent Mandarin and English are essential, with 2–3 years of secretarial or personal assistant experience and familiarity with legal secretarial duties.

Qualifications

• 2–3 years of secretarial/personal assistant experience
• Knowledge of administrative procedures and legal secretarial duties
• Fluent Mandarin and English
• Capital Markets experience is an advantage

Responsibilities

• Provide general administrative and secretarial support to allocated authors, including diary/calendar management, travel arrangements, expenses, faxes, scanning, mailing, photocopying and printing.
• Prepare, format and amend correspondence and documents (including translation work if applicable).
• Handle mails, emails, calls and voice messages and attend to urgent matters.
• Maintain matter management and records management system.
• Provide billing assistance and prepare bills according to firm guidelines.
• Maintain CPD training records and arrange course enrolments and payments.
• Cover authors when other secretaries are away and assist other secretarial staff.
• Act as Secretary Team Coordinator on a rotation basis.
• Perform other secretarial/administrative tasks as required.

Skills

Organisational skills

Bilingual English/Mandarin

Confidentiality

Teamwork

Prioritisation

Administrative support

Education

Business College Certificate or Diploma

Tools

Word

Excel

Chinese word processing

Job description

King & Wood in Hong Kong is seeking a diligent secretary to provide a range of secretarial and administrative support to lawyers, coordinating with the team and presenting the firm professionally to clients.

The role covers diary management, travel arrangements, document preparation, billing support, records management and confidentiality.

Fluent Mandarin and English are essential, with 2–3 years of secretarial or personal assistant experience and familiarity with legal secretarial duties.