Jr Procurement and Administrative Staff

Kaertech Limited; Hong Kong; On-site; HKD 201,000 - 268,000; Full time

Job summary

Kaertech Limited in Hong Kong is seeking a Junior Sourcing and Administrative Staff to support sourcing of materials and services while providing essential administrative support to the team. You will identify potential suppliers, obtain quotations, process purchase requests, track orders, maintain records, and assist with supplier communications.

You’ll also manage travel arrangements and assist with reports, ensuring alignment with company procedures, and facilitating coordination between Hong

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, Office Administration, or a related field.
• At least 2 years of relevant experience.
• Good written and spoken English and Chinese (Mandarin or Cantonese).
• Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).

Responsibilities

• Assist in identifying and evaluating potential suppliers for materials, components, and services.
• Obtain and compare quotations from suppliers.
• Support the preparation and processing of purchase requests and related documentation.
• Follow up on delivery schedules, order status, and shipment tracking.
• Maintain accurate sourcing and purchasing records.
• Assist in supplier communication and basic supplier evaluation.
• Support inventory monitoring and material availability coordination.
• Help ensure sourcing activities comply with company procedures and documentation requirements.
• Provide general administrative assistance to the team and management.
• Prepare, organize, and maintain documents, files, and records (physical and digital).
• Assist in government and bank transactions.
• Support the preparation of reports, presentations, and correspondence.
• Handle basic office coordination and administrative tasks as assigned.
• Assist with travel arrangements, expense documentation, and related administrative processes when required.
• Support internal coordination between Hong Kong and other company locations.
• Perform other related tasks as may be assigned by the supervisor or management.

Skills

Organizational skills

Attention to detail

Coordination with internal teams and 2

Education

Diploma or Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office (Excel, Word, PowerPoint, Outlook)

Job description

The Junior Sourcing and Administrative Staff will assist in the sourcing of materials, components, and services while providing general administrative support to the team. The role requires strong organizational skills, attention to detail, and the ability to coordinate effectively with internal teams and external suppliers.

Key Responsibilities:

Sourcing Support

Assist in identifying and evaluating potential suppliers for materials, components, and services

Obtain and compare quotations from suppliers

Support the preparation and processing of purchase requests and related documentation

Follow up on delivery schedules, order status, and shipment tracking

Maintain accurate sourcing and purchasing records

Assist in supplier communication and basic supplier evaluation

Support inventory monitoring and material availability coordination

Help ensure sourcing activities comply with company procedures and documentation requirements

Administrative Support

Provide general administrative assistance to the team and management

Prepare, organize, and maintain documents, files, and records (physical and digital)

Assist in government and bank transactions

Support the preparation of reports, presentations, and correspondence

Handle basic office coordination and administrative tasks as assigned

Assist with travel arrangements, expense documentation, and related administrative processes when required

Support internal coordination between Hong Kong and other company locations

Other Duties

Perform other related tasks as may be assigned by the supervisor or management

Qualifications:

Diploma or Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, Office Administration, or a related field

With at least 2 years of relevant experience

Good written and spoken English and Chinese (Mandarin or Cantonese)

Proficient in Microsoft Office applications (Excel, Word, PowerPoint, Outlook)

Strong organizational skills and attention to detail

Good communication and interpersonal skills

Ability to multitask and work in a fast-paced environment

Willing to learn and take on new responsibilities