HR & Admin Assistant (Part-Time)

Wrise Financial Management Services Limited; Hong Kong; On-site; HKD 134,000 - 201,000; Part time

Job summary

WRISE Group is seeking a proactive Part-Time HR & Administration Assistant to support daily HR operations, onboarding/offboarding, and office administration. The role will focus on employee records, documentation, IT coordination for onboarding, and front-desk support.

The position offers 3–4 days per week in a dynamic wealth management environment with exposure to bilingual English and Chinese communication. Flexible scheduling and reception backup duties are included.

Qualifications

• Diploma or above in HR, Business Administration, or related field.
• Minimum 3 years of relevant HR or office administration experience.
• Strong attention to detail and organizational skills.
• Good communication and interpersonal abilities.
• Ability to handle confidential information professionally.
• Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Able to work independently and manage multiple tasks efficiently.
• Proficient English and Chinese (Cantonese/Putonghua) communication.

Responsibilities

• Onboarding: verify, maintain records, prepare contracts, and support orientation.
• Offboarding: deactivate accounts, remove from lists, assist clearance.
• Office administration: procurement, filing, vendor coordination.
• Reception backup: greet visitors, manage calls, booking of meeting rooms.
• Assist in organizing company activities and employee engagement events.

Skills

Attention to detail

Organizational skills

Communication skills

Interpersonal skills

Confidentiality

MS Office

Education

Diploma or above in HR/BA or related

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

WRISE Group is a rapidly growing wealth management firm headquartered in Singapore, with offices across Asia. The firm leverages a team of client advisors and investment specialists, complemented by technology, to offer comprehensive wealth management services. WRISE connects clients to over 150 financial intermediaries across eight booking locations, providing seamless support from advisory to execution. With its vast ecosystem and global partnerships, WRISE empowers clients to manage, grow, and protect their wealth while accessing borderless opportunities.

Job Summary

We are seeking a proactive and detail-oriented Part-Time HR & Administration Assistant to support daily HR operations and office administration functions. The role will primarily focus on employee onboarding and offboarding processes, general office administration, and reception backup duties to ensure a smooth and professional workplace experience.

Key Responsibilities:

Onboarding

Receive, verify, and maintain new joiners' personal information and supporting documents.

Prepare employment/ consultancy contracts and other onboarding documentation.

Handle p-filing and maintain accurate personnel records.

Coordinate with the IT team to arrange email accounts, laptops, system access, and door access cards.

Support new hire orientation and onboarding administration as required.

Offboarding

Coordinate with the IT team to deactivate email accounts, system access, and door access.

Remove departing employees from company/group chat memberships and internal communication lists.

Assist in the offboarding clearance process.

Office Administration

Provide all-round administrative support for daily office operations.

Assist in office supplies management and procurement.

Support document filing, record management, and general administrative tasks.

Coordinate with vendors and service providers when required.

Assist in organizing company activities and employee engagement events.

Reception Backup Support

Provide backup support to the Receptionist during leave or busy periods.

Greet and assist visitors and guests professionally.

Manage meeting room bookings and ensure meeting facilities are properly arranged.

Handle incoming calls and general front desk enquiries when required.

Requirements:

Diploma or above in Human Resources Management, Business Administration, or a related discipline.

Minimum 3 years of relevant experience in HR administration, office administration, or a similar role.

Strong attention to detail and organizational skills.

Good communication and interpersonal skills.

Ability to handle confidential information with professionalism.

Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Ability to work independently and manage multiple tasks efficiently.

Good command of written and spoken English and Chinese (Cantonese and Putonghua).

Working Arrangement:

Part-time position

3–4 days per week (flexible schedule)

Full-day or half-day arrangement available

Financial & Insurance Services 101-1,000 employees

WRISE Prestige offers a sophisticated wealth management experience designed for forward-thinking investors. Enjoy a transparent approach with access to a broad range of investment opportunities and comprehensive services, expertly guided by a dedicated Independent Wealth Consultant. Receive bespoke strategies crafted specifically for affluent and high-net-worth individuals.

Adhering to our mission of transparency and independency, we drive high client experience and innovation across products and enrich product and service offerings that meet the evolving needs of our clients and the industry.

WRISE Prestige offers a sophisticated wealth management experience designed for forward-thinking investors. Enjoy a transparent approach with access to a broad range of investment opportunities and comprehensive services, expertly guided by a dedicated Independent Wealth Consultant. Receive bespoke strategies crafted specifically for affluent and high-net-worth individuals.

Adhering to our mission of transparency and independency, we drive high client experience and innovation across products and enrich product and service offerings that meet the evolving needs of our clients and the industry.