Hong Kong Office Admin & Operations Specialist

YONG RONG (HK) ASSET MANAGEMENT LIMITED; Hong Kong; On-site; HKD 167,000 - 234,000; Full time

Job summary

YONG RONG (HK) ASSET MANAGEMENT LIMITED is seeking an Administration Clerk to support daily office operations in Hong Kong. You will handle reception, document processing, asset management, and general administrative tasks under supervision.

The role requires Chinese and English document drafting, proficiency in MS Office, and good time management. Mandarin is a plus. Form 5 or above and 1–2 years HK office experience preferred.

Qualifications

• Form 5 or above education level; 1–2 years HK office administration experience preferred.
• Good Cantonese, English written and spoken ability; Mandarin proficiency a plus; able to independently draft Chinese and English business documents.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook); good Chinese and English typing speed.
• Meticulous, well-organised, good time management; able to handle multiple tasks simultaneously and respond to urgent work.
• Familiar with Hong Kong office procedures; cross-border or China-Hong Kong company administration experience will be given priority consideration.

Responsibilities

• Handle daily office administration including telephone reception, visitor reception, courier and mail handling, office supplies purchasing, inventory management, and office equipment maintenance arrangements
• Maintain office environment by monitoring cleanliness of offices, meeting rooms, pantries and common areas; liaise with cleaning and maintenance contractors; follow up on facility issues including air conditioning, lighting and furniture repairs
• Process documentation: draft Chinese and English letters, notices and forms; scan, classify and file documents (electronic and physical); maintain organised filing systems
• Manage company and fixed assets: establish and update fixed asset registers; follow up on asset procurement, accounting, allocation, reallocation, inventory checks and disposal; record asset locations and users; conduct regular physical asset audits; handle asset labelling and related records
• Assist with employee administration: attendance registration, leave applications, document renewals, employee benefits arrangements, event coordination (dinners, team building, company catering)
• Process general payment applications, document organisation, reconciliation and expense reimbursement documentation; assist in preparing financial-related documents
• Manage company communication groups; update internal information; maintain employee lists and databases
• Assist in arranging business travel: book flights, hotels, arrange transportation, prepare travel documents

Skills

Bilingual communication (Cantonese/ENG

Mandarin proficiency

MS Office proficiency

Education

Form 5 or above

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

YONG RONG (HK) ASSET MANAGEMENT LIMITED is seeking an Administration Clerk to support daily office operations in Hong Kong. You will handle reception, document processing, asset management, and general administrative tasks under supervision.

The role requires Chinese and English document drafting, proficiency in MS Office, and good time management. Mandarin is a plus. Form 5 or above and 1–2 years HK office experience preferred.