HK Office Administrator — Front Desk & Ops Support

Optima Partners; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Job summary

Optima Partners in Hong Kong seeks an Office Administrator to ensure smooth day-to-day operations of our Hong Kong office. This hands-on role covers front-office duties, facilities coordination, admin support for business development, and general operations in a fast-paced professional services firm.

The successful candidate will be proactive, well-organized, and fluent in English, with experience in MS Office and office administration.

Qualifications

• Minimum 2 years' experience in an office administration, front-of-house, or team assistant role.
• Diploma or degree in business administration or a related field is an advantage but not essential.
• Fluency in English.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organisational skills with strong attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritise and manage multiple tasks in a fast-paced environment.
• A proactive, can-do attitude with sound judgement and discretion.

Responsibilities

• Office & Facilities Management: oversee office upkeep, liaise with building management and vendors, manage supplies and pantry stock, coordinate maintenance and safety checks, handle post and couriers, greet visitors, manage meeting rooms.
• Administrative Support: assist Head of Asia with document formatting, scheduling, expenses, and diaries; prepare internal and client materials; maintain filing systems; assist client pipeline management and proposal documents.
• HR & Onboarding Support: assist onboarding, workstation setup, IT equipment coordination, and HR administrative tasks including records and training logistics.

Skills

Fluency in English

Education

Diploma or degree in business administration or related field

Tools

Microsoft Office

Job description

Optima Partners in Hong Kong seeks an Office Administrator to ensure smooth day-to-day operations of our Hong Kong office. This hands-on role covers front-office duties, facilities coordination, admin support for business development, and general operations in a fast-paced professional services firm.

The successful candidate will be proactive, well-organized, and fluent in English, with experience in MS Office and office administration.