Global Company Secretarial Assistant

John Swire & Sons (HK) Limited; Hong Kong; On-site; HKD 240,000 - 360,000; Full time

Job summary

John Swire & Sons (HK) Limited is seeking a Company Secretarial Assistant to provide a full spectrum of secretarial services for the Swire Group’s listed entities and subsidiaries. The role covers preparation of documentation, filing, records maintenance, and support for board and committee meetings, with interaction across jurisdictions.

The ideal candidate has a degree in governance or related fields, familiarity with compliance requirements, and strong English/Chinese communication skills.

Qualifications

• Bachelor’s degree or above in Corporate Governance, Translation, Business Administration or other relevant disciplines.
• Preferably a student membership of the Hong Kong Chartered Governance Institute (HKCGI).
• At least 1 year of company secretarial experience. Fresh graduates will be considered.
• Sound proficiency in Microsoft Office Suite.
• Experience in database management; Viewpoint and Boardvantage a plus.
• Strong interpersonal skills and the ability to work with people at all levels.
• Attention to detail and a proactive approach to problem-solving.
• Good command of verbal and written English and Chinese (Putonghua & Cantonese).

Responsibilities

• Prepare company secretarial documentation and arrange for statutory filings in a timely manner.
• Monitor, update and maintain database and corporate records in compliance with laws and regulations.
• Assist in board and committee meetings, including meeting packs and resolutions.
• Liaise with offshore service agents for statutory filings and KYC across jurisdictions (BVI, Cayman Islands).
• Manage bank accounts, signatories changes, authorization limits and KYC requests.
• Support engagement activities with banks, shareholders and stakeholders.
• Assist in establishing, winding up and restructuring companies as needed.
• Provide clerical support and perform ad hoc assignments.

Skills

Strong interpersonal skills

Attention to detail

Proactive problem-solving

English & Chinese proficiency

Microsoft Office

Education

Bachelor’s degree or above in Corporate Governance, Translation, Business Administration

HKCGI student membership preferred

Tools

Microsoft Office Suite

Job description

John Swire & Sons (HK) Limited is seeking a Company Secretarial Assistant to provide a full spectrum of secretarial services for the Swire Group’s listed entities and subsidiaries. The role covers preparation of documentation, filing, records maintenance, and support for board and committee meetings, with interaction across jurisdictions.

The ideal candidate has a degree in governance or related fields, familiarity with compliance requirements, and strong English/Chinese communication skills.