Company Secretarial Officer

THE SWIRE CHARITABLE TRUST; Hong Kong; Sur place; HKD 300 000 - 420 000; Plein temps

Avantages offerts par ce poste

None

Résumé du poste

John Swire & Sons (H.K.) Limited is seeking a Company Secretarial Officer to provide a full spectrum of company secretarial services for the Swire Group’s listed companies and subsidiaries. You will assist in preparing, filing, and maintaining records, while coordinating with offshore agents for multi-jurisdictional filings.

The role requires a bachelor’s degree or above, at least 2 years’ experience, and proficiency in English and Chinese.

Qualifications

• Bachelor’s degree or above.
• HKCGI student membership preferred.
• Minimum 2 years of company secretarial experience; fresh graduates may be considered.
• Proficiency in Microsoft Office Suite; familiarity with AI-powered tools.
• Experience in database management; Viewpoint and Boardvantage knowledge is a plus.
• Strong interpersonal skills and ability to work with people at all levels.
• Good command of English and Chinese (Putonghua and Cantonese).

Responsabilités

• Prepare company secretarial documentation and arrange statutory filings promptly.
• Monitor and maintain databases and corporate records in compliance with laws.
• Assist in board and committee meetings, including packs and resolutions.
• Liaise with offshore service agents for filings and KYC across jurisdictions.
• Manage bank accounts, signatories, and KYC requests.
• Support engagement with banks, shareholders, and stakeholders.
• Assist in establishing, winding up and restructuring companies as needed.
• Provide clerical support and handle ad hoc assignments.

Connaissances

Interpersonal skills

Attention to detail

Proactive problem solving

English and Chinese proficiency

Formation

Bachelor’s degree or above

Outils

Microsoft Office Suite

Viewpoint

Boardvantage

Description du poste

Company Secretarial Officer / Assistant

HKSAR, HK

John Swire & Sons (H.K.) Limited

The Swire Group is a highly-diversified global corporation, with businesses encompassing property, beverages and food chain, aviation, marine, as well as trading and industrial activities. Its core businesses are mainly focused in Asia, with its key operations in Hong Kong and the Chinese Mainland. Within Asia, Swire's activities come under the Group's publicly quoted arm, Swire Pacific Limited, which is the largest shareholder in two Hong Kong listed companies: Swire Properties and Cathay Pacific Airways.

John Swire & Sons (H.K.) Limited is the holding company of the publicly-listed conglomerate, Swire Pacific Limited. Our Company Secretary's Department is now inviting candidates to apply for the following position:

Company Secretarial Officer

The job holder supports in providing a full spectrum of company secretarial services to the dedicated Swire Group’s listed companies and subsidiaries in various jurisdictions.

Responsibilities:

• Prepare company secretarial documentation and arrange for statutory filings in a timely manner
• Monitor, update and maintain database and corporate records, such as minute book, registers, agreements, etc., in compliance with applicable laws and regulations
• Assist in preparation, on-site support and follow-up for board and committee meetings, and annual general meetings, including meeting packs and board resolutions
• Liaise with offshore service agents to handle statutory filing requirements and KYC processes for various jurisdictions such as BVI and Cayman Islands
• Manage companies’ bank accounts, including handling signatories changes, authorisation limits and KYC requests
• Support engagement activities with banks, shareholders and other stakeholders
• Assist in establishing, winding up and restructuring companies as needed
• Provide clerical support and perform ad hoc assignments as assigned

To be successful in this role, you must have:

• Bachelor’s degree or above
• Preferably a student membership of the Hong Kong Chartered Governance Institute (HKCGI)
• A minimum of 2 years of company secretarial experience. Fresh graduates or candidates with less experience may be considered Company Secretarial Assistant
• Sound proficiency in Microsoft Office Suite, with familiarity using emerging AI-powered tools in daily work
• Experience in database management. Knowledge of using Viewpoint and Boardvantage would be an advantage
• Strong interpersonal skills and the ability to work well with people at all levels
• Attention to detail and a proactive approach to problem-solving
• Good command of verbal and written English and Chinese (Putonghua and Cantonese)

Application deadline: 30 October 2026