Facilities Operations Coordinator

JLL; Hong Kong; On-site; HKD 300,000 - 420,000; Full time

Job summary

JLL in Hong Kong is seeking a Facilities Coordinator to provide administrative support to the facilities management team, acting as the central contact for facility-related issues.

You will manage service requests, coordinate with vendors, maintain records, and assist with projects to ensure smooth operations and a great workplace experience.

The role requires 3–5 years of admin experience in facilities, proficiency in MS Office, English and Cantonese, and the ability to work on-site in Hong Kong.

Qualifications

• 3–5 years of administrative experience, preferably in facilities or property management.
• Strong organizational skills with ability to multitask and prioritize effectively.
• Proficient in Microsoft Office applications.

Responsibilities

• Manage the service request system, logging and tracking facility-related requests and issues.
• Coordinate vendor access and oversee on-site work.
• Conduct regular site walks to assess and address facility conditions.
• Liaise with service providers and building management for work arrangements.
• Assist with employee moves, including coordination with IT and updating floorplans.
• Process Purchase Orders and maintain financial records related to facilities.
• Support the facilities team with administrative tasks and special projects.

Skills

Microsoft Office

Excel

Outlook

Vendor coordination

Data entry

Education

Secondary education

Higher diploma in business administration

Tools

Facilities management software

Job description

JLL in Hong Kong is seeking a Facilities Coordinator to provide administrative support to the facilities management team, acting as the central contact for facility-related issues.

You will manage service requests, coordinate with vendors, maintain records, and assist with projects to ensure smooth operations and a great workplace experience.

The role requires 3–5 years of admin experience in facilities, proficiency in MS Office, English and Cantonese, and the ability to work on-site in Hong Kong.