Facilities Management Officer/ Senior Officer

Mannings; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

Mannings is seeking a Facilities Management Officer/Senior Officer in Hong Kong to provide administrative support to the Facilities Management team and to serve as the key document controller for SharePoint and related systems.

You will liaise with internal stakeholders and facilities service providers to ensure effective service delivery, manage service requests and maintenance work orders, coordinate emergency repairs, and maintain maintenance records, reports, and inventories for management

Qualifications

• Diploma or Bachelor's degree in any discipline.
• 1–2 years of relevant administration or facilities management experience advantageous.
• Excellent communication and interpersonal skills; fluent in English and Chinese preferred.

Responsibilities

• Provide administrative support and act as document controller for SharePoint and related systems.
• Liaise with internal stakeholders and facilities service providers to ensure service delivery.
• Manage service requests and maintenance work orders in in-house systems.
• Coordinate emergency repair requests and ensure timely resolution.
• Maintain maintenance records, schedules and documentation; issue communications as required.
• Raise purchase orders and process invoice payments.
• Prepare routine reports, dashboards and updates for management review.
• Monitor inventory levels and coordinate replenishment of facilities consumables.
• Support workplace moves and seating arrangements.
• Perform other ad hoc duties and projects as assigned.

Skills

Communication

Interpersonal skills

Microsoft Office

SharePoint

Chinese word processing

English & Chinese

Adaptability

Attention to detail

In-house systems

Education

Diploma or Bachelor's degree

Tools

SharePoint

Microsoft Office

Job description

Facilities Management Officer/ Senior Officer

Is this your next challenge in Facilities Management?

Major responsibilities

Provide administrative support to the Facilities Management team and serve as the key document controller for the team's SharePoint and related systems.

Liaise and collaborate with internal stakeholders and facilities management service providers to ensure effective service delivery.

Manage users' service requests and maintenance work orders through DFI's in-house systems.

Coordinate and follow up on emergency repair requests to ensure timely resolution.

Maintain maintenance records, schedules, and documentation, and issue communications or memos to stakeholders as required.

Raise purchase orders in accordance with company procedures.

Process and administer invoice payments, ensuring accuracy and timely submission.

Prepare routine reports, dashboards, and updates for management review.

Monitor inventory levels and coordinate replenishment of facilities-related consumables.

Support workplace moves and seating arrangements.

Perform other ad hoc duties and projects as assigned by the Facilities Management team.

Do you have experience in Facilities Management?

Diploma or Bachelor's degree in any discipline. Fresh graduates are welcome to apply.

Candidates that can demonstrate how their skills and experiences can support Facilities Management service excellence and continuous improvement.

1 to 2 years of relevant working experience in administration, facilities management, or related fields will be an advantage.

Excellent communication and interpersonal skills, with the ability to work effectively with stakeholders at all levels.

Positive attitude and willingness to learn both technical and non-technical aspects of facilities management.

Strong interest in facilities operations and a desire to contribute to continuous service improvement initiatives.

Interest in Artificial Intelligence (AI), ESG, digitalization, or process improvement initiatives will be an advantage.

Self-motivated, proactive, and eager to develop a career within the Facilities Management industry.

Looking for long-term growth opportunities within a dynamic and multi-functional FMCG environment.

Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Chinese word processing.

Comfortable with learning and adopting new systems, technologies, and AI-enabled tools.

Good command of both written and spoken English and Chinese (Cantonese and Mandarin preferred).

More experience will be considered as Facilities Management Senior Officer

Mannings is the leading health and beauty chain in Hong Kong with over 300 stores, territory-wide. Our trusted reputation is based on Mannings’ commitment to improve customer health and personal care, leading to ten consecutive years of being voted “No. 1 Most Preferred Brand” in Hong Kong. Our culture is open and progressive – simply to achieve the best for our customers both externally and internally. Applications are welcomed from high calibre individuals to join our growing team.

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Hirer responsiveness Salary match Number of applicants

Engineering & Project Management Services 101-1,000 employees

Mannings is the leading health and beauty

chain in Hong Kong with over 340 stores, territory-wide. Our trusted reputation is based on Mannings' commitment to improve customer health and personal care, leading to ten consecutive years of being voted "No. 1 Most Preferred Brand" in Hong Kong. Our culture

is open and progressive – simply to achieve the best for our customers both externally and internally. Applications are welcomed from high calibre individuals to join our growing team.

Mannings is the leading health and beauty

chain in Hong Kong with over 340 stores, territory-wide. Our trusted reputation is based on Mannings' commitment to improve customer health and personal care, leading to ten consecutive years of being voted "No. 1 Most Preferred Brand" in Hong Kong. Our culture

is open and progressive – simply to achieve the best for our customers both externally and internally. Applications are welcomed from high calibre individuals to join our growing team.

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