Executive Team Secretary & Operations Coordinator

Charterhouse Partnership Asia; Hong Kong; On-site; HKD 167,000 - 279,000; Full time

Job summary

Charterhouse Partnership Asia is seeking a capable Office Administrator/Executive Assistant to coordinate calendar logistics, travel arrangements, and expense processing. You will support onboarding/offboarding, guest hospitality, and office records, ensuring smooth cross-office operations across regional teams.

Ideal candidates have experience in large corporate, retail, or FMCG environments and can adapt to a fast-paced, multi-tasking workload while maintaining attention to detail and

Qualifications

• Experience coordinating calendars and meetings for busy teams in corporate settings (preferred).
• Proven ability to manage travel itineraries, approvals, and expense claims.
• Experience setting up employee onboarding/offboarding and office provisioning.

Responsibilities

• Coordinate internal and external meetings and manage room bookings.
• Book flights, hotels, and itineraries; obtain approvals for travel across Asia.
• Review and process team expense claims and vendor invoices; ensure receipts are complete.

Skills

Calendar management

Travel coordination

Expense management

Onboarding/offboarding

Visitor hospitality

Records management

Cross-office liaison

Ad-hoc support

Multi-tasking

Job description

Charterhouse Partnership Asia is seeking a capable Office Administrator/Executive Assistant to coordinate calendar logistics, travel arrangements, and expense processing. You will support onboarding/offboarding, guest hospitality, and office records, ensuring smooth cross-office operations across regional teams.

Ideal candidates have experience in large corporate, retail, or FMCG environments and can adapt to a fast-paced, multi-tasking workload while maintaining attention to detail and